Using the ID Card Scan & Copy feature on a Ricoh printer allows you to easily scan both sides of small documents like ID cards, driver’s licenses, or health insurance cards onto a single sheet of paper. This feature is particularly useful for offices that need to quickly collect and store identification information, such as healthcare facilities, banks, or HR departments. Here’s a detailed guide on how to use it:
How to Use ID Card Scan & Copy on a Ricoh Printer #
Step 1: Access the ID Card Copy Function
On the Ricoh MFP’s touchscreen control panel, select:
Home → Copy #
Look for the ID Card Copy or ID Card Scan & Copy option (this may be under a menu called “Special Features” or “Others”).
If you can’t find the option immediately, check if your Ricoh model needs this feature enabled by the administrator or configured through Settings → Application Settings.
Place the ID Card on the Scanner #
Lift the scanner lid.
Place the ID card face down on the top-left corner of the glass or according to the alignment markings.
Make sure the card aligns properly to avoid cutoff edges.
Close the lid gently to avoid misalignment, especially if the card is thick.
Scan the First Side #
Press Start on the control panel to scan the front side.
Once the scan completes, the printer will prompt you to turn the card over.
Flip the ID Card to the Other Side #
Open the lid and flip the ID card to scan the back side.
Close the lid and press Start again to scan the second side.
Print or Save the Scanned ID #
Confirm the output format:
You can choose whether to print both sides on one sheet (either side-by-side or one above the other) or save the scanned document digitally (if scanning to email or folder).
If printing, the printer will place both images on the same side of the page, aligning them neatly to conserve space.
Additional Configuration Options
- Output Size and Position: Adjust the position (side-by-side or vertical stacking) and size of the scanned card through the ID copy settings.
- Save to Folder/Email: If you prefer a digital version, some Ricoh models allow the scanned ID to be saved as a PDF or JPEG directly to a network folder or sent to an email address.
- Color Mode: Ensure the printer is set to color mode if you need the card’s color details accurately reproduced.
Tips for Optimal Use
Multiple ID Copies: Some models allow multiple ID cards to be scanned on one sheet by placing them consecutively on the glass and selecting the Multi-ID Copy function.
Document Feeder Alternative: If you need to scan IDs frequently, use models with an auto document feeder (ADF) capable of scanning both sides automatically (if supported).
Check for Alignment Issues: Always align the card with the guide markings to avoid uneven images.
