Privacy Notice

Boston Document Systems, Inc. (“BDS” or “Our Subsidiaries” or “we” or “us” or “our”) respects the privacy of everyone (“Sites’ visitor” “user” or “you”) that uses our website at www.bdsdoc.com, as well as other device or online applications related or connected thereto (collectively, the “Sites”).

The following BDS Privacy Notice (“Privacy Notice”) is designed to inform you, as a user of the Sites, about the types of personal information that BDS may gather about or collect from you in connection with your use of the Sites. It also is intended to explain the conditions under which BDS uses and discloses that personal information, and your rights in relation to that personal information.

The Sites are hosted in the United States and are subject to U.S. state and federal law. If you are accessing our Sites from other jurisdictions, please be advised that you are transferring your personal information to us in the United States, and by using our Sites, you are agreeing to that transfer and use of your personal information in accordance with this Privacy Notice. You also agree to abide by the applicable laws of the Commonwealth of Massachusetts and U.S. federal law concerning your use of the Sites and your agreements with us. If your use of the Sites would be unlawful in your jurisdiction, please do not use the Sites.

Company Information
Boston Document Systems, Inc.
417 South Street, Suite 9
Marlborough, MA 01752
Email: privacy@bdsdoc.com
Phone: 800.616.8576

When we believe disclosure is appropriate, we may disclose your information to help investigate, prevent or take other action regarding illegal activity, suspected fraud or other wrongdoing; to protect and defend the rights, property or safety of BDS, our users, our employees or others; to comply with applicable law or cooperate with law enforcement; to enforce our Terms of Use or other agreements or policies, in response to a subpoena or similar investigative demand, a court order or a request for cooperation from a law enforcement or other government agency; to establish or exercise our legal rights; to defend against legal claims; or as otherwise required by law. In such cases, we may raise or waive any legal objection or right available to us. We will notify you if permitted before undertaking such disclosures.

BDS reserves the right to transfer all information in its possession to a successor organization in the event of a merger, acquisition, bankruptcy or other sale of all or a portion of BDS’ assets. Other than to the extent ordered by a bankruptcy or other court, the use and disclosure of all transferred information will be subject to this Privacy Notice, or to a new privacy notice if you are given notice of that new privacy notice and are given an opportunity to affirmatively opt-out of it.

BDS currently uses the following cookies on the Sites:

•  Strictly Necessary Cookies: These cookies are essential to enable you to browse around our website and use the features. Without these cookies, services like the customer portal and online ordering cannot be provided.
•  Performance Cookies: These cookies collect information about how you use our website. For instance, which pages you go to most. This data may be used to help optimize our website and make it easier for you to navigate. These cookies are also used to let third-party sites know if you came to our website from another party and if your visit resulted in the use or purchase of a product or service from us. These cookies don’t collect information that identifies you. All information these cookies collect is aggregated and therefore anonymous.
• Functional Cookies: These cookies allow our website to remember the choices you make while browsing. For instance, we may store your geographic location in a cookie to ensure that we show you our website localized for your area. We may also remember preferences such as text size, fonts, and other customizable site elements. They may also be used to keep track of what featured content or products have been viewed to avoid repetition. The information these cookies collect will not personally identify you, and they cannot track your browsing activity on non-BDS websites.
• Targeting or Advertising Cookies: We may use cookies to show you relevant advertising both on and off the BDS website. We may also use a cookie to learn whether someone who saw an ad later visited and took action (e.g. made a purchase) on the advertiser’s site. Similarly, our partners may use a cookie to determine whether we’ve shown an ad or how it performed, or provide us with information about how you interact with ads.

General Provisions

BDS contractually prohibits its contractors, affiliates, vendors and suppliers from disclosing any personal information received from BDS, other than in accordance with this Privacy Notice. These third parties may include advertisers, providers of games, utilities, widgets and a variety of other third-party applications accessible through the Sites. BDS neither owns nor controls the third-party websites and applications accessible through the Sites. Thus, this Privacy Notice does not apply to personal information provided to or gathered by the third parties that operate them. Before visiting a third party, or using a third-party application, whether by means of a link on the Sites, directly through the Sites or otherwise, and before providing any personal information to any such third party, users should inform themselves of the privacy policies and practices (if any) of the third party responsible for those Sites or applications, and should take those steps necessary to, in those users’ discretion, protect their privacy.

Analytics

We may use third-party vendors, including Google, who use first-party cookies (such as the Google Analytics cookie) and third-party cookies (such as the DoubleClick cookie) together to inform, optimize and serve ads based on your past activity on the Sites, including Google Analytics for Display Advertising. The personal information collected may be used to, among other things, analyze and track data, determine the popularity of certain content and better understand online activity. If you do not want any personal information to be collected and used by Google Analytics, you can install an opt-out in your web browser (https://tools.google.com/dlpage/gaoptout/) and/or opt-out from Google Analytics for Display Advertising or the Google Display Network by using Google’s Ads Settings (www.google.com/settings/ads).

Social Media

We may use hyperlinks on the Sites which will redirect you to a social network if you click on the respective link. However, when you click on a social plug-in, such as Facebook’s “Like” button or Twitter’s “tweet” button that particular social network’s plugin will be activated and your browser will directly connect to that provider’s servers. If you do not use these buttons none of your data will be sent to the respective social network’s plugin providers. To illustrate this further, imagine the scenario where you click on the Facebook’s “Like” button on the Sites. Facebook will receive your IP address, the browser version and screen resolution, and the operating system of the device you have used to access the Sites. Settings regarding privacy protection can be found on the websites of these social networks and are not within our control.

Third-Party Service Providers

We may share your personal information, which may include your name and contact information (including email address) with our authorized service providers that perform certain services on our behalf. These services may include fulfilling orders, providing customer service and marketing assistance, performing business and sales analysis, supporting the Sites’ functionality and supporting contests, sweepstakes, surveys and other features offered through the Sites. We may also share your name, contact personal information and credit card personal information with our authorized service providers who process credit card payments. These service providers may have access to personal information needed to perform their functions but are not permitted to share or use such personal information for any other purpose.

If you have opted into receiving marketing communication from us then BDS may directly contact you about additional products and services. To cease having your personal information used for marketing communication purposes, you can:

•  Opt-out by clicking on the unsubscribe button found in the footer of our emails

We take the security of your personal information seriously and use reasonable electronic, personnel and physical measures to protect it from loss, theft, alteration or misuse. However, please be advised that even the best security measures cannot fully eliminate all risks. We cannot guarantee that only authorized persons will view your personal information. We are not responsible for third-party circumvention of any privacy settings or security measures.

We are dedicated to protect all personal information on the Sites as is necessary. However, you are responsible for maintaining the confidentiality of your personal information by keeping your password and computer/mobile device access confidential. If you have an account with BDS and believe someone has gained unauthorized access to it or your account please change your password as soon as possible. If you lose control of your account, you should notify us immediately.

Do Not Sell My Personal Information Notice – California Consumer Privacy Act (CCPA)

BDS has not disclosed or sold any personal information to third parties for a business or commercial purpose in the preceding twelve (12) months. BDS will not sell personal information in the future belonging to Sites’ visitors, users and other consumers.

If you are under 18 years of age

If you have registered account with BDS, you have the right to request the removal of unwanted personal information that you publicly post on our Sites. To request the removal of such information, please contact us using the contact information provided below. Make sure to include your account’s email address and a statement that you reside in California.

“Shine the Light Law”

California Civil Code Section 1798.83, also known as the “Shine The Light” law, permits our users who are California residents to request and obtain from us, once a year and free of charge, personal information about the personal information (if any) we disclosed to third parties for direct marketing purposes in the preceding calendar year. If applicable, this personal information would include a list of the categories of the personal information that was shared and the names and addresses of all third parties with which we shared personal information in the immediately preceding calendar year. If you are a California resident and would like to make such a request, please submit your request in writing to the address listed below.

The Children’s Online Privacy Protection Act (“COPPA”) protects the online privacy of children under 13 years of age. We do not knowingly collect or maintain personal information from anyone under the age of 18, unless or except as permitted by law. Any person who provides personal information through the Sites represents to us that he or she is 18 years of age or older. If we learn that personal information has been collected from a user under 18 years of age on or through the Sites, then we will take the appropriate steps to cause this personal information to be deleted. If you are the parent or legal guardian of a child under 18 who has become a member of the Sites or has otherwise transferred personal information to the Sites, please contact BDS using our contact personal information below to have that child’s account terminated and personal information deleted.

Boston Document Systems, Inc.
417 South Street, Suite 9
Marlborough, MA 01752
Email: privacy@bdsdoc.com
Phone: 800.616.8576