Scan to Email Kyocera Gmail

Estimated reading time: 1 min

Gmail recently changed its security features, which reverted the necessary features for scanning emails for any Gmail account. In Gmail, the Less secure app option will no longer be available. Until recently, Kyocera devices required this option to send mail. After enabling two-factor authentication, it is now mandatory to use App/Device passwords to scan to email using your Gmail account.

This page details the steps necessary to bypass two-factor authentication and continue to use this function.

Log into the Gmail account you intend to use for scan to email

Navigate to https://myaccount.google.com/ to login.

Select the Security Setting

Gmail Security Settings
Once logged into your Gmail account, navigate to the security setting. Under the security, setting choose “Signing in to Google” and select App Passwords. You may need to sign in. If you do not have this option, it might be due to one of the below issues:

  • 2-Step Verification is not set up for your account.
  • 2-Step Verification is only set up for security keys.
  • Your account is through work, school, or another organization.
  • You turned on Advanced Protection.

Gmail Setting - App Passwords

At the bottom, choose Select Device and choose “Other”.

Click the select app dropdown.
Gmail App Password Dropdown

Enter a name for the device and press Generate.

We used the name of the machine, Kyocera.
GMAIL SMTP Settings

Copy the Device password shown on your computer.

Select done.
Kyocera Generate Password Gmail

Go back to your google account under Security and select “Recent security activity”.

Select the recent entry for the App password. It will then prompt a screen confirming it was you making the change.

Open the Kyocera Command Center

Log in and navigate to the Function Settings > Email. Once in the email settings, enter the device password in the login password field. The username stays the same as the main account.
Kyocera Command Center Email Settings

Recommended Settings for Gmail scan to email

Server name: SMTP.GMAIL.COM
Port: 587
SMTP Security: STARTTLS.

Once finished setting up your scan to email from Gmail, press submit and once the page refreshes you can test the connection.
Test Kyocera/Gmail settings

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