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Small Printer Maintenance: Tips for Longevity & Performance

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Printer maintenance of your printer is critical for creating a sustainable and high-quality printing solution. Check out our latest tips for securing the longevity and performance of your small printer.

A small printer is a compact printing device designed for efficiency and convenience. Small printers are not limited to small businesses, organizations, or home offices. Many large enterprises also incorporate these printers in their print infrastructure. The greatest strength of these printers is their versatility, as various printers fall under this umbrella, including

Each printer has its own strengths that set it apart from competition. However, regardless of strengths or purpose of use, one thing for sure is that these printers all require regular care and maintenance. Today, we will explore practical tips for maintaining your printer, so you receive optimal performance and longevity.

Understanding Your Small Printer Maintenance Requirements

Most small printers fall into one of the previous categories: Inkjet, Laser, and Multifunction printers. Each type has requirements, quirks, and maintenance needs that make finding the correct process for your needs more complex. Maintenance is not a one-size-fits-all method for any printer, so understanding your printer maintenance requirements is crucial to ensuring the longevity of your device.

You may wonder, “Why should we care about small printer maintenance?” Neglect can decrease print quality, cause paper jams, and even cause total breakdowns, hurting your investment. A well-maintained printer operates efficiently and saves money overall. You want to protect your investment and provide a tangible return. Maintenance is a great place to start, as replacing a printer is way more expensive than providing proper maintenance.

Maintenance Tips for Your Small Printer

By following these tips and tricks, you can gain better control over your printer maintenance schedule and ensure your equipment runs optimally throughout its life in your office. If you have any questions about any of these tips, contact BDS today!

Keep it Clean

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Dust and debris are the arch-nemesis of printer performance. Ensuring proper sanitation practices and cleanliness of your device is critical for preventing issues like misalignment and poor print quality. One of the easiest ways to clean your printer is to utilize a soft, lint-free cloth to wipe down the exterior of your device and remove dust from the interior components.

Additionally, avoid using any abrasive cleaning solutions or tools like canned air to clean your device. When using canned air or any blow machine, you risk damaging the internal components of your device. The pressure from these tools can be truly unpredictable, so it is critical to avoid this to protect the infrastructure of your printer.

Use Quality, Brand Compatible Supplies

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It goes without saying that using the incorrect materials for your specific printer can have devastating effects on it. It is tempting to cut costs by utilizing generic ink or paper; however, these supplies can damage the internal mechanisms of your device. For instance, using incompatible ink or toner can lead to poor print quality and toner/ink clogs that cause irreparable damage.

Quality cartridges are designed to work seamlessly with your printer, and BDS offers an impressive catalog of supplies from the top office technology brands in the world. When you utilize compatible supplies, you reduce the risk of clogs and ensure vibrant print quality. Our expert team even offers a supply replenishment program that ensures you are always equipped for critical print jobs!

Update Your Software

Just like phones, tablets, and other devices, printers require software updates to ensure proper performance. As technology expands, so will the requirements of our office equipment. So, it is critical to ensure that you are operating the latest model of your printer for ultimate efficiency.

Many manufacturers will release updates to fix bugs or enhance performance, and staying on top of these updates can significantly impact your printing experience. Regularly check your manufacturer’s website for updates on the best practices and ways to install the latest innovations.

Additionally, BDS is committed to ensuring you receive office technology that is innovative and competitive. You can count on us to keep you updated on the latest trends and innovations in printer technology by following us on our LinkedIn, YouTube, Facebook, Instagram, and TikTok channels.

Know When It is Time to Upgrade

Sometimes, despite your best efforts, it is time to part ways with your printer. If you find yourself constantly fixing issues or if your quality has begun to deteriorate, it is essential to know when it is time to upgrade your device. There are cases where regular maintenance and service to an older device can end up costing more than just investing in a new one!

BDS offers printing leasing to make upgrading your device easier than ever! With flexible lease terms and payment options, we are confident in our ability to find the best printer for your office at a fair and affordable price. We offer the best office technology from iconic brands to ensure all your print requirements are met.

Maintaining your device does not have to be a chore. With a few simple practices and help from your #1 local print technology provider BDS, you can ensure that your device operates efficiently and lasts years to come. By keeping it clean, using quality supplies, and establishing a routine, you can enjoy hassle-free printing and preserve the integrity of your devices.

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Written By:BDS
October 16, 2024

About BDS:

BDS is an authorized office technology provider/reseller with corporate headquarters in Marlborough, MA, and offices throughout New England and Florida. Since 1978, we have supported local customers in Massachusetts, Connecticut, Rhode Island, New Hampshire, Vermont, Maine, and Florida with copier and printing solutions.
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