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Printer and Copier Rental in Massachusetts

Renting printers and copiers in Massachusetts is a popular practice for many businesses.

Written By:BDS
October 18, 2023
Printer and Copier Rental

Leasing or renting a printer and copier can lower costs and keep businesses competitive. It also provides the flexibility to scale up and down depending on the needs of the business. Renting also ensures that businesses always have the latest technology and up-to-date features.

How do you know if renting/leasing a printer copier is for you?

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Here are some key points to consider when renting a printer and copier:

  1. Assess your printing needs:

    Determine your specific requirements before renting a printer and copier. Consider volume, document type, speed, and additional features like scanning or faxing when choosing a printer.

  2. Choose the Right Type:

    Various printers and copiers are available for rent. Choose between color or black-and-white laser, inkjet, multifunction copiers (MFPs), and large-format printers.

  3. Understand the Terms:

    Review the rental agreement carefully, including duration, monthly fees, maintenance and support, and additional charges. BDS offers short-term and long-term office copier rental options.

  4. Lease a printer image

    Maintenance and Support:

    The rental agreement can include maintenance and technical support. For machines to run smoothly and minimize downtime, this is essential.

  5. Supplies:

    Check if ink, toner, paper, and other items are part of the package.

  6. Print Security:

    If you have important information, ask about security features like encryption, user authentication, and secure printing to keep your documents safe.

  7. Delivery and Setup:

    Confirm whether the rental company provides delivery, installation, and setup services. You’ll want a hassle-free experience when office equipment arrives.

  8. Print Training:

    Should your team lack knowledge of the specific copier or printer model, ask the rental firm about training opportunities.

  9. References and Reviews:

    Look for customer reviews and references to gauge the rental company’s reputation and reliability.

  10. Terms and Conditions:

    Thoroughly read and understand the rental agreement terms and conditions to avoid surprises or disputes later.

  11. Return and Renewal:

    Understand the process for returning the equipment at the end of the rental period and any options for renewal or upgrades if needed.

  12. Cost Comparison:

    Compare renting costs with purchasing similar equipment, factoring in maintenance, supplies, and other associated costs. This will help you determine if renting is cost-effective for your business.

  13. References and Reviews:

    Look for customer reviews and references to gauge the reputation and reliability of the rental company.

  14. Terms and Conditions:

    Thoroughly read and understand the terms and conditions of the rental agreement to avoid any surprises or disputes later.

  15. Cancellation Policy:

    Familiarize yourself with the rental company’s cancellation policy if you must terminate the rental agreement early.


    After considering these factors and choosing a rental company that meets your needs, it is important to review the contract thoroughly. If there is anything you don’t understand, don’t hesitate to ask questions. A BDS Team member can walk you through your printer/copier lease or rental.

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About the Author:

BDS is an authorized office technology provider/reseller with corporate headquarters in Marlborough, MA, and offices throughout New England and Florida. Since 1978, we have supported local customers in Massachusetts, Connecticut, Rhode Island, New Hampshire, Vermont, Maine, and Florida with copier and printing solutions.

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