Today’s features in copiers and printers go far beyond simple document handling, offering functionalities that can transform business processes.
These MFPs meet the needs of modern businesses. They offer fast output, intelligent document management, and cloud integration. Here’s a look at the benefits, key features, and top brands for companies wanting to improve their printing systems.
Key Benefits of Advanced Copiers and Printers
- Improved Productivity: Print speed is important for busy places like law firms, medical offices, and corporate offices. By using multifunction printers (MFPs) that combine printing, scanning, copying, and faxing capabilities, businesses can streamline operations and reduce the need for multiple devices.
- Cost Savings: Though the initial investment in a high-end copier or printer may be significant, the long-term savings often outweigh the cost. These machines are designed to handle large volumes efficiently, minimizing the cost per page and reducing the frequency of downtime due to repairs.
- Document Security: Security is a top priority for Massachusetts businesses, particularly in industries dealing with sensitive information, such as healthcare and finance. Advanced copiers and printers have built-in security features, including user authentication, data encryption, and secure document storage. Some models also offer tracking capabilities to monitor and control document access.
- Cloud and Mobile Integration: Advanced printers offer seamless cloud integration with Google Drive, Dropbox, and OneDrive. This feature allows employees to print directly from cloud storage and access documents remotely. Mobile printing is also becoming more common, enabling users to print from smartphones and tablets.
- Environmentally Friendly Options: Massachusetts businesses focusing on sustainability can benefit from eco-friendly features in modern copiers and printers. Many advanced models come with automatic duplexing (double-sided printing), energy-saving modes, and recyclable toner cartridges, which reduce energy consumption and waste.
Top Features to Look for in Advanced Copiers and Printers
Duplex Printing and Scanning:
Duplex functionality enables automatic two-sided printing and scanning, reducing paper usage and operational costs. This is particularly useful for companies with high-volume printing needs, such as educational institutions or marketing firms.
High-Resolution Color Printing:
A copier with high-resolution color capabilities is essential for businesses where visual quality matters, such as advertising agencies and design firms. These models ensure that graphics and images are printed, making a professional impression on clients.
Automated Document Finishing:
Finishing options, like stapling, folding, hole-punching, and booklet-making, help automate time-consuming tasks. This feature is valuable for businesses that frequently produce presentations, reports, or marketing materials.
Touchscreen Interfaces and Customizable Workflows:
Intuitive touchscreen displays make it easy to navigate through settings. Additionally, they often support customizable workflows, which allow businesses to create pre-set functions for frequently used tasks, saving time and reducing errors.
Leading Brands and Models for Massachusetts Businesses
- Kyocera TASKalfa Series: Known for its robust performance and energy-efficient designs, Kyocera’s TASKalfa series is an excellent choice for medium to large businesses. The TASKalfa 5054ci, for example, is a color multifunction device that offers advanced security and cloud-based features.
- Canon imageRUNNER ADVANCE: Canon’s imageRUNNER ADVANCE line is designed to support high-volume workflows. Models like the imageRUNNER ADVANCE DX C5860i offer high-speed color printing, duplex scanning, and extensive document finishing options, making them ideal for legal and financial firms.
- Xerox AltaLink Series: Xerox’s AltaLink series includes multifunction printers designed for secure, mobile, and cloud-connected work environments. The AltaLink C8170, for instance, is equipped with comprehensive security features and high-capacity paper trays, making it ideal for large offices or shared workspaces.
- HP LaserJet Enterprise Series: HP’s LaserJet Enterprise series, particularly the MFP M635, offers high-speed monochrome printing and built-in security features. This line is ideal for businesses with high document security needs and provides flexibility with mobile and cloud printing options.
- Ricoh IM Series: Ricoh’s IM series includes devices like the IM C6000, which is ideal for businesses that need high-quality color printing and advanced finishing options. Ricoh’s models are versatile and easy to operate with cloud integration and a user-friendly interface.
Choosing the Right Solution for Your Business
When selecting an advanced copier or printer, it’s essential to consider the specific needs of your business. Evaluate factors such as the typical document volume, the need for color versus monochrome printing, and the importance of security and cloud connectivity. For small to medium businesses, multifunction devices that offer a range of capabilities in one unit can provide the most value. Larger organizations may benefit from investing in multiple devices or production printers that can handle high volumes and complex tasks.
BDS Can Help Massachusetts Businesses with Their Print Needs
When leasing, purchasing, or maintaining these devices, BDS is a trusted provider that can also provide peace of mind. An authorized dealer in Massachusetts, BDS delivers support and maintenance to keep devices running optimally.
Our authorized dealer network includes Kyocera, Canon, Xerox, HP, Konica Minolta, and Ricoh, allowing us to serve businesses of all sizes. Businesses can stay competitive by investing in efficient, high-quality, and secure document-handling technology, which helps them keep their operations smooth and ready for the future.
