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Best Office Copiers: Top Picks for Efficiency and Reliability in 2024

Best office Copiers

Office copy machines are essential for maintaining productivity and efficiency in businesses and home offices.

Whether you’re a small startup or a large corporation, a high-speed copier can significantly impact your busy office’s workflow. BDS walks through some of the best office copiers for 2024.

Why Invest in a High-Quality Office Copier?

  1. Enhanced Productivity

    A high-quality office copier can handle large volumes of work quickly and efficiently. With high-speed printing, automatic document feeders, and multi-function capabilities, employees can complete tasks faster and more accurately. This reduces downtime and allows staff to focus on other critical tasks.

  2. Cost Efficiency
    Though the initial investment might be higher, a high-quality copier is more cost-effective overall. These machines are built to last and often come with cost-saving features like duplex printing (printing on both sides of the paper), energy-saving modes, and efficient toner usage. This reduces the need for frequent repairs and replacements, lowering operational costs.

  3. Superior Print Quality
    A high-quality copier ensures professional-grade output for businesses that require high-quality prints, such as those in the marketing, legal, or design industries. High DPI (dots per inch) settings and advanced image processing technologies produce clear, crisp, and vibrant prints, enhancing the overall quality of documents and presentations.

  4. Advanced Features and Functions
    Multifunctional devices that combine printing, scanning, copying, and faxing into one machine. They often include advanced features such as:
    • Wireless and Mobile Printing: Allowing employees to print from smartphones and tablets.
    • Cloud Integration: Enabling documents to be scanned directly to cloud storage services.
    • Security Features: Protecting sensitive information with encryption, user authentication, and secure printing options.
  5. Reliability and Durability

    High-quality copiers are designed for heavy use and have robust components that withstand the demands of a busy office environment. This reliability ensures consistent performance, reducing the risk of breakdowns and the associated downtime. A dependable copier means less disruption to your workflow and more consistent output.

  6. Scalability

    As your business grows, you’re printing and copying needs will likely increase. High-quality copiers are scalable, with many models offering modular designs that allow you to add more features or expand capacity as needed. This scalability makes it easy to adapt to changing business needs without the need for frequent replacements.

  7. Environmentally Friendly

    Many high-quality office copiers are designed with sustainability in mind. They feature energy-efficient modes, eco-friendly toner cartridges, and support paper-saving options like duplex printing. This not only helps reduce your carbon footprint but can also lower energy and material costs.

  8. Better User Experience

    User-friendly interfaces, intuitive controls, and efficient workflow options make high-quality copiers easier to operate. This reduces the employee learning curve and minimizes errors, contributing to a smoother, more productive office environment.

  9. Professional Image

    Having high-quality printed materials reflects positively on your business. Whether it’s for client presentations, marketing materials, or internal documents, professional-grade prints help maintain a high standard of professionalism and can leave a lasting impression on clients and partners.

  10. Improved Document Management

    High-quality MFP copiers often come with advanced document management capabilities. Features like automatic sorting, digital archiving, and electronic document filing systems streamline document handling, making it easier to organize, store, and retrieve important documents efficiently.

Key Office Copier Features to Consider

When selecting an office copier, consider the following features:

    Print Speed
  • Pages Per Minute (PPM): This measures how quickly the copier can print. For high-volume offices, a higher PPM (30+ for black and white, 20+ for color) is essential to keep up with demand.
  • First Copy Out Time (FCOT): The time it takes for the first page to print. Faster FCOT is beneficial for quick, on-demand printing needs.
    Print Quality
  • Dots Per Inch (DPI): Higher DPI results in clearer, more detailed prints. Standard office copiers offer around 600 x 600 DPI, but for high-quality image printing, look for 1200 x 1200 DPI or higher.
  • Color Accuracy: Consider copiers with advanced color calibration features for businesses needing vibrant and precise color reproduction.
    Paper Handling
  • Paper Capacity is the number of sheets the copier can hold in its trays. Higher capacity reduces the frequency of paper refills.
  • Paper Sizes and Types: Based on your needs, ensure the copier can handle various paper sizes (A4, A3, etc.) and types (glossy, cardstock, etc.).
  • Automatic Document Feeder (ADF): Useful for scanning or copying multi-page documents without manual intervention.
  • Wireless and Mobile Printing: Support for Wi-Fi, Bluetooth, and mobile printing apps (like Apple AirPrint and Google Cloud Print) allows for convenient printing from various devices.
  • Network Integration: Compatibility with your office network for seamless printing from multiple computers.
  • Cloud Services: Integration with cloud storage services (like Google Drive, Dropbox) for easy document sharing and storage.
    User Interface
  • Touchscreen Display: A large, intuitive touchscreen interface can simplify operations and make accessing features easier.
  • Customizable Shortcuts: Ability to set up one-touch shortcuts for frequently used functions to save time.
    Security Features
  • User Authentication: Ensures only authorized users can access the copier, protecting sensitive information.
  • Data Encryption: Encrypts data stored or transmitted by the copier to prevent unauthorized access.
  • Secure Print: This feature holds print jobs until the user enters a PIN at the copier, ensuring documents are only retrieved by the intended recipient.
    Energy Efficiency
  • Energy Star Certification: The copier meets energy efficiency guidelines, reducing power consumption and operational costs.
  • Eco-Friendly Features: Options like automatic sleep mode, duplex printing, and recycled toner cartridges can contribute to sustainability goals.

Top Office Copiers for 2024

Here are some of the best office copiers in 2024 that stand out in terms of performance, features, and value:

Canon imageRUNNER ADVANCE DX C5840i

Canon imageRUNNER ADVANCE DX C5840i product image
The Canon imageRUNNER ADVANCE DX C5840i is a top choice for large offices requiring robust performance and reliability. Key features include:

  • Print Speed: Up to 40 PPM
  • Print Quality: 1200 x 1200 DPI
  • Features: Advanced scanning, cloud connectivity, and high-capacity paper handling

HP LaserJet Enterprise MFP M725z

HP’s LaserJet Enterprise MFP M725z is ideal for businesses needing a versatile, high-capacity copier. Highlights include:

  • Print Speed: Up to 50 PPM
  • Print Quality: 600 x 600 DPI, optimized to 1200 DPI
  • Features: Touchscreen interface, advanced security features, and multifunction capabilities

Xerox WorkCentre 6515/DN

Xerox VersaLink B615 featured product
For small to medium-sized offices, the Xerox WorkCentre 6515/DN offers an excellent balance of performance and affordability:

  • Print Speed: Up to 30 PPM
  • Print Quality: 1200 x 2400 DPI
  • Features: Mobile printing, color touchscreen, and eco-friendly design

Brother MFC-L8900CDW

The Brother MFC-L8900CDW is perfect for offices with moderate print volumes seeking reliability and cost efficiency:

  • Print Speed: Up to 33 PPM
  • Print Quality: 2400 x 600 DPI
  • Features: Wireless connectivity, high-yield toner options, and robust security

Kyocera TASKalfa 3554ci

Kyocera’s TASKalfa 3554ci is known for its durability and advanced functionality, suitable for heavy-duty use:
Kyocera TASKalfa 3554ci

  • Print Speed: Up to 35 PPM
  • Print Quality: 1200 x 1200 DPI
  • Features: Superior scanning capabilities, customizable interface, and eco-friendly toner

Maintenance Tips for Office Copiers

To ensure longevity and optimal performance, follow these maintenance tips:

  • Regular Cleaning: Clean the copier to prevent dust buildup affecting print quality.
  • Timely Replacements: Replace toner and paper regularly to avoid interruptions.
  • Software Updates: Keep firmware and software updated to benefit from the latest features and security patches.
  • Professional Servicing: Schedule regular maintenance checks with professionals to address any mechanical issues.

Investing in the right copier can enhance your office’s productivity, efficiency, and overall workflow, making it a crucial component of your business infrastructure. BDS is the largest copier leasing company in New England and Florida. We service Massachusetts, Connecticut, Rhode Island, Maine, New Hampshire, Vermont, New York, and Florida.

By staying informed and choosing wisely, you’ll ensure your office runs smoothly and efficiently with the best copier technology available in 2024.

BDS Author Logo
Written By:BDS
July 1, 2024

About BDS:

BDS is an authorized office technology provider/reseller with corporate headquarters in Marlborough, MA, and offices throughout New England and Florida. Since 1978, we have supported local customers in Massachusetts, Connecticut, Rhode Island, New Hampshire, Vermont, Maine, and Florida with copier and printing solutions.
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