The growth in office technology has expanded to copiers, one of the foundations of a strong printer fleet. Innovative technologies are helping advance copiers’ office efficiency from organizations and businesses operating in diverse industries. These advanced features and functionality options include Wi-Fi connectivity, duplex capabilities, and cloud integration. Pairing certified devices with customizable document management services from BDS effectively takes office efficiency even further.
Multifunctionality Emerging as a Staple in Offices
Discussing the impact of copier technology innovation without referencing multifunctionality is impossible. Whether you know it as a multifunction printer or copier, this innovative device is creating an enormous impact on document management efficiency. Combining print, copy, scan, and sometimes, even fax capabilities all in one device is groundbreaking. The accumulation of all functions in one device creates a ripple effect of benefits for businesses, including:
- Print-related cost reduction
- Reduction in overall operating devices
- Streamlining customizable workflows
- Enhancing security
- Supporting hybrid/remote work environments
It’s difficult to identify a rival selection of office printers or copiers that can offer as many benefits as possible, which has made it a staple or foundational piece of most offices’ printer fleets. Once integrated with this device, it becomes easier to build out a comprehensive document management system that covers all businesses’ pain points.
Duplex Copying Capabilities
Copier efficiency doesn’t end with a multifunction device. In fact, many models on the market, like traditional desktop copiers, can offer significant cost savings and efficiency opportunities. In reference to copiers, Duplexing is the process of copying a document on both sides of the paper. The clearest benefit of investing in duplexing is that it saves significantly on printer paper, which is great for budgeting and the environment.
In the past, businesses achieved this effect by manually flipping documents on both sides of the copier. Although this method was effective in creating the duplex effect, it was time-consuming. Major copier brands like HP, Canon, Xerox, and Kyocera have identified this pain point and created automatic duplexing functions to solve it. Automatic duplexing completes the entire process internally, so there’s no need to flip the document manually.
This move was a game-changer because it built upon the foundational benefits (significantly reducing paper waste) of duplexing, creating a faster process. The quicker process allows businesses to create and share documents seamlessly with little to no downtime. All these benefits together help create a more efficient system for managing your documents and don’t require a super expensive or innovative device to achieve them, making them more accessible.
Wi-Fi Connectivity & Cloud Integration
Offices are now predominantly digital, meaning innovative connectivity options like Wi-Fi and mobile capability are critical. These advancements have created more streamlined operations for offices, and extending this efficiency to copier functionality is crucial for taking it further. Most current copiers available are equipped with Wi-Fi connectivity options, which creates a significant impact on office efficiency by:
- Creating user-friendly experiences
- Better accessibility (especially for hybrid/remote teams)
- Cost savings
- Diverse mobile connectivity options
Taking connectivity a step further, offices are also investing in copiers with seamless cloud-integration capabilities. This moves elevated copiers into a powerhouse when it comes to document management, as it allows connections to some of the most popular cloud services like SharePoint and Google Drive. Again, these platforms were already boosting the efficiency of offices globally, but pairing them with a copier that seamlessly connects elevates them even further.
With these functions, teams can easily share documents securely from anywhere. Speaking of security, all these functions mentioned aim to boost the protection of your print infrastructure and, more importantly, sensitive data. Professionals from fields where confidentiality is crucial, like healthcare and legal, have depended on these advanced features for better efficiency and security.
BDS is your trusted local resource for all printer and copier technology-related solutions. With a diverse portfolio of industry-leading devices, an expert service team, and a reputation for excellence, businesses across New England and Florida count on us to deliver real, tangible results. The team is continuously exploring unique ways to make our services more accessible and scalable for a diverse mix of loyal clients.
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