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Why should you lease your Multifunction Copier? 

Lease a copier near me

Leasing your copier has several advantages, including lower costs and maintenance packages, and can reduce environmental impact.

The lease of a copier could be the perfect solution for your business if you are looking to maximize resources and have reliable performance at an affordable price.

We created the ultimate guide to copier leasing with an infographic here.

Benefits of Leasing a copier

Businesses of all sizes typically find leasing a copier more beneficial than purchasing a copier upfront. Multifunction copiers can have a high upfront cost, but leasing keeps your cash flow in check. Let us dive into more benefits of copier leasing.

  • Businesses can benefit from tax efficiency by deducting the cost of copier rental.
  • Your copier technology can be upgraded as your business grows and its needs change.
  • Flexible copier leasing can help you estimate future costs.

Things to consider when entering a copier lease

When you lease a multifunction copier, you enter into a contract with a company that provides the copier machine and a monthly rental charge. It is essential to factor in maintenance costs and subscriptions for toner and consumables. Below are five factors to consider before leasing a copier.

  1. Copier Maintenance and supply contracts
    Do you want to lease your copiers from a company that provides full-service along with their leased copiers? Do you also need all the toner and services included?
  2. Volume of copies 
    A significant determinant of costs is the type of copier machine you select based on how frequently and for how long you will be copying.
  3. Flexible leasing options
    Are you only looking for a short-term lease and not want to lock in a long-term commitment with your copier? Prior to your lease expiring, your business may want the ability to upgrade your printer technology. Standard copier leases are 36, 48, or 60 months.
  4. Technology requirements
    Companies can have specific technical requirements for their copiers. Is it required that the copier scan/fax and be in color? There may also be operating system requirements at your workplace.
  5. Number of Copier Devices Needed
    There may be a lower cost per unit associated with leasing several copiers rather than one. Larger companies may want to lease different machines from the same dealer for a better rate.

Tips on choosing the right leasing company

We have explored why you should lease an MFP copier; now, it’s time to learn how to choose the right copier leasing company. Choosing the right office technology provider to partner with is essential for your business’ success. They must be able to cater to your specific needs and help you achieve your goals. Learn how copy machine leasing companies can help you achieve those goals

    • Copier Leasing Company Local
      Do you need a copier leasing company in your area? In a world where business is advancing rapidly, having access to a local service technician to service the copier machine, fix printing issues, and help with remote support is vital.
    • Excellent Customer Service
      Fast response times and top-rated customer service are imperative when choosing a Copier leasing provider.
    • A variety of multifunction copiers are available
      When you choose an office technology provider who is an authorized reseller of several brands such as Kyocera, Xerox, Ricoh, Canon, HP, Konica Minolta, etc., you will be able to discover the right copier for your business.

    Request a Quote for a Multifunction Copier

    Ready to take next steps in your office equipment?

    Depending on your business needs, you will need to select a type of copier that fits the needs of your business. Our team at BDS is available to assist you in finding the best copy solution(s) for your business. With a large inventory of MFPs in stock, we are confident that we have the right MFP copier for your business. Our article about leasing and office technology can help you learn more about the pros and cons of leasing. Contact us today to put BDS’s 40+ years of experience to work for you.

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Written By:BDS
May 13, 2022

About BDS:

BDS is an authorized office technology provider/reseller with corporate headquarters in Marlborough, MA, and offices throughout New England and Florida. Since 1978, we have supported local customers in Massachusetts, Connecticut, Rhode Island, New Hampshire, Vermont, Maine, and Florida with copier and printing solutions.
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