Proactively managing your desktop copy machine is one of the best ways to ensure optimal performance. High-volume offices often struggle proactively managing their printer fleet due to daily work demands. New England and Florida businesses can depend on BDS to securely manage their office equipment with our comprehensive managed print services. Our team will go the extra mile to ensure you properly optimize your copier, focusing on solutions for finding the most cost savings and boosting productivity in your office.
Cost-Savings for Your Copy Machine
Whether you are a large or small business, there is always an opportunity for print-related cost savings. Print costs can add up, especially considering the general upkeep and maintenance requirements of investing in a print device. Unauthorized print jobs are one of the more common ways you can lose out on your investment. Print jobs from unauthorized team members can pose a risk to your printer security, leaving you vulnerable to monetary loss and wasting paper and precious printer resources.
With BDS-managed print services, we offer controls to protect your print jobs. From assigning authorized users to specific printers and user-authentication capabilities, we can ensure your printer fleet stays protected. Additionally, we can monitor your print usage and supplies to ensure you are staying within your allocated budget for these resources.
Investing in a multifunction printer with BDS and our managed print services can earn significant cost savings for your business. A multifunction printer (MFP) has print, copy, scan, and fax capabilities in one device. The greatest strength of this multifunctionality from a cost perspective is that it allows you to reduce the number of print devices operating in your office.
Reducing the number of devices in your office will reduce operating, maintenance, and supply costs, as you will only be responsible for supplying these resources to one device. The MFPs we offer from top brands like HP, Canon, Kyocera, and Ricoh are compatible and work optimally with our customizable managed print services.
Optimizing your Copier Functions
Optimizing your copy machine functioning involves streamlining your business printing processes with innovative workflows and solutions. For example, with businesses adopting a hybrid and remote work environment, we can integrate our services into your organization’s workflow management systems to allow for seamless collaboration. Doing so will enable remote and hybrid teams to be more agile, with centralized printing and faster print speeds.
Additionally, our team can optimize your copiers’ PPM (Pages Per Minute) speed by understanding and calculating your monthly print volume. Sometimes, this involves upgrading to a newer copier that can comfortably handle your monthly volume without compromising its infrastructure. Optimizing your copier’s PPM also involves using brand-compatible printer supplies to achieve the best prints at record speeds.
Our team also likes to consider the spatial influence of where you place your copier regarding office productivity and collaboration. For instance, placing your MFP in a high-traffic area can negatively impact your office productivity. Instead, we strategically place your copier in a functional space to improve your team’s productivity. Easy access and speed are two factors we consider when doing so.
The Role of Copier Maintenance
Copier maintenance is critical to extending the value of your investment. Like a car or any other electronic device, regular maintenance will ensure your copier device performs optimally over its life. With many of the businesses and organizations we serve in New England being busy, our team will go the extra mile to create a maintenance schedule that is flexible enough to fit into the busiest schedules.
Our proactive supply management services are a great example of how we can create more efficient maintenance systems for your office. We can automate your supply replenishment services so you never experience delays during critical print jobs.
Should you encounter any maintenance issues with your device, our expert team can arrive on the scene in record time to remedy the issue. Our team utilizes the best training, knowledge, and skills available to ensure your printer fleet receives the best care for longevity. From annoying paper jams to scanning issues and even cleaning solutions, you can depend on your local expert team to provide you with the best care for your device.
Follow BDS on LinkedIn, YouTube, Facebook, Instagram, and TikTok today to stay updated on all the latest print-technology news and trends!