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Managed Print Services for Small Businesses Advantages

For small businesses seeking to optimize resources and streamline print operations, Managed Print Services are a game-changing solution.

Managed Print Services (MPS) isn’t exclusively for large corporations. MPS provides small businesses with numerous benefits, from cost savings to improved security and productivity.

Let’s explore why MPS could be the ideal solution for your small business and how it can change your print environment.

What Are Managed Print Services?

Managed Print Services (MPS) is a comprehensive approach to managing small businesses printing infrastructure, processes, and workflows. In this process, a provider such as BDS monitors, maintains, and optimizes office equipment, including printers, copiers, and multifunction devices.

What Are the Benefits of Managed Print Services for Small Businesses?

There are many benefits to Managed Print Services.

  1. Print Fleet Management:

    BDS will assess the current print environment, including the number and types of devices used, their locations, and usage patterns. After the assessment, we may consolidate or upgrade print devices to optimize efficiency and reduce print costs.

  2. Proactive Management:

    MPS providers remotely monitor printing devices’ performance and health in real-time. This allows us to identify and address issues before they cause disruptions or downtime, minimizing productivity impact.

  3. Automated Supplies Management:

    MPS providers automate the process of replenishing consumables such as ink or toner cartridges, ensuring that devices are always stocked and ready for use. This helps prevent unnecessary downtime due to supply shortages and eliminates the need for employees to monitor and order supplies manually.

  4. Cost Control and Billing:

    BDS offers transparent billing structures that allow small businesses to track and control printing costs accurately. This may involve implementing print quotas, enforcing print policies, and providing detailed usage reports to identify opportunities to save time and money.

  5. Security:

    Count on BDS to implement security measures to protect sensitive documents and data. This may include encryption of print jobs, user authentication, and secure cloud-based printing options to prevent unauthorized access or information leakage. Additionally, BDS helps small organizations maintain compliance with industry regulations and data protection standards.

  6. Print Technology:

    MPS providers analyze existing workflows and processes to identify inefficiencies and improvement opportunities. They may recommend workflow automation solutions, document management software, or other tools to streamline document handling and distribution. This will reduce manual intervention and improve productivity.

Managed Print Services for small businesses is a strategic approach to managing their printer fleet. MPS helps small businesses save money, work more efficiently, and stay secure, allowing them to focus on their business priorities.

How Do You Choose Managed Print Services for Your Small Business?

When selecting a Managed Print Services (MPS) provider for your small business, you must consider several key factors. Choosing a local print provider can ensure your needs are met and expedite repairs if needed.
Managed Services Provider
BDS, a managed print services company strategically located across Massachusetts, Rhode Island, Connecticut, Vermont, Maine, New Hampshire, and Florida, safeguarding your printer investment. We cut print-related costs, monitor usage, minimize downtime, enhance efficiency, and extend printer lifespan.

  • Experience and Expertise: BDS has a proven record of accomplishment and extensive experience in the managed print industry. Since 1978, we have helped hundreds of small businesses manage their printer fleet.
  • Comprehensive Services: We are a full-service print services provider. This includes print fleet management, proactive monitoring and maintenance, supplies management, cost control and billing, security solutions, and workflow optimization. BDS also leases and sells office equipment, including printers, copiers, multifunction printers, large format printers, and postage meters.
  • Customization and Flexibility: As a reputable MPS provider, BDS offers customized solutions tailored to your organization’s unique needs and preferences. We work closely with you to understand your goals, challenges, and budget constraints. We develop a specific managed service plan for your small business using this information.
  • Technology and Innovation: As a certified partner of major brands, including Kyocera, Canon, Ricoh, Xerox, HP, and more, BDS stays at the forefront of the latest advancements in printing technology and continually invests in innovation. They should offer state-of-the-art printing devices, software solutions, and workflow automation tools to optimize efficiency, enhance productivity, and reduce costs.
  • Reliability and Support: Choose a provider that prioritizes reliability and offers responsive customer support. BDS has a dedicated team of certified print experts available to address any issues or concerns promptly and efficiently. This minimizes downtime and disruptions to your business operations.
  • Security and Compliance: BDS is committed to print security. MPS provider has robust security measures to protect sensitive documents and data. They should implement encryption, user authentication, and other security protocols to prevent unauthorized access and ensure compliance with industry regulations and standards.
  • Scalability and Growth: Consider the scalability of the MPS solution and whether it can accommodate your organization’s future growth and evolving printing needs. We can scale our services accordingly and adapt to changes in your business environment without compromising performance or quality.

Why Choose BDS For Your Small Business MPS Needs?

What sets BDS apart from other MPS providers is our commitment to simplicity in delivering top-notch technology support and solutions with unparalleled customer service.

BDS boasts a team comprising top-notch printer technology professionals, from salespeople to service technicians and administrative staff, all equipped to efficiently meet small businesses‘ needs. Contact us today to get started with managed print services for your business.

BDS can help small business in Massachusetts, Connecticut, Rhode Island, New Hampshire, Maine, New York, Vermont and Florida with managed print services.

BDS Author Logo
Written By:BDS
March 29, 2024

About BDS:

BDS is an authorized office technology provider/reseller with corporate headquarters in Marlborough, MA, and offices throughout New England and Florida. Since 1978, we have supported local customers in Massachusetts, Connecticut, Rhode Island, New Hampshire, Vermont, Maine, and Florida with copier and printing solutions.
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