Copiers and scanners are office technology products that create more efficient printing systems for busy offices. Because the two devices are often used interchangeably, differentiating them can be confusing. Today, we will explore the functions of copiers and scanners and the key differences that set them apart.
Understanding The Role of the Copier
A copier is a print device duplicating an original document into multiple copies. These devices work closely with printers and allow busy offices to share and print their documents quickly. The copier is very accessible and has been relied upon by various businesses and institutions to reliably duplicate a physical document without altering its original format.
When comparing them to scanners, the key thing to remember with copiers is that they only make physical copies of the original document, which is different from scanners (we will get to that shortly).
As digital technology has evolved, so has the copier. Now, copiers offer various additions to help make copying quicker and more efficient. Sustainability features, mobile compatibility, and other advanced features have allowed copiers to keep up with the technological changes that affect offices worldwide.
Understanding The Role of the Scanner
In contrast to the copier, the scanner is designed to convert physical documents into digital files. This is a significant difference, as the copier’s function is primarily to make physical duplicates of your documents instead of digital ones. Most digital file scanners convert to include JPEG, PDF, or TIFF.
The benefit of digitizing your duplicate copies with a scanner is that they are more accessible electronically. From computers and other cloud-based systems, scanning your documents allows quick and efficient sharing and management of your documents. Additionally, because the file is digital, the resolution typically is more accurate than when making color copies, aiding in more accuracy.
Similar to copiers, scanners have made significant strides in being more accessible to digital offices. The strength of investing in a scanner is that these devices are designed to make your digital document management systems more efficient. Additionally, for creative offices, scanners offer better resolution and quality for sharing photos or other designs.
Copiers vs. Scanners: How They Complement Each Other
It is easy to confuse scanners and copiers as the same, considering they both are responsible for document duplication. However, clarifying that scanners are primarily for digital duplication, whereas copiers are for physical duplication, is critical before making your next investment. With all this information, you may wonder which option is best for you.
Choosing which device for your office does not need to be rigid. When both devices are strategically integrated into your printer fleet, you can maximize their benefits, ultimately elevating your office productivity to new heights.
For example, most modern offices utilize both physical and digital documents. Having the option to easily duplicate on both devices will make workflows much easier for bustling offices. Additionally, in environments where large volumes of paperwork are the norm, a scanner might help you digitize documents for storage, whereas a copier can help you better manage your physical distribution and filing of your copies.
Multifunction Printer: A Happy Middle Ground
Did you know you can invest in a print device with copy and scan capabilities in one device? The multifunction printer is a staple in modern offices, as it performs the tasks of multiple print devices in one device. Multifunction printers offer print, scan, copy, and fax capabilities to help bustling offices seamlessly transition between essential office tasks.
This versatility allows users to scan documents for digital storage or email them while also producing physical copies when necessary. The MFP is an excellent print and office management solution for many modern offices, especially considering the rise of hybrid and remote work environments. These devices allow your teams to stay connected regardless of location.
Investing in an MFP will cause a rippling effect of benefits that affect your overall business and operational efficiency. From reduced print and operational costs to space-saving benefits, these devices are a game-changer that can significantly improve your print workflows. To stay updated on BDS’s latest industry news and trends, follow us on LinkedIn, YouTube, Facebook, Instagram, and TikTok today.