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Scanners and Printers for High-Volume Document Management

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Businesses with high-volume document management requirements depend on reliable and high-speed scanners and printers to get the job done.

Digitizing your document management system is an innovative way to store, manage, and share your data. It is more cost-effective and allows for easier collaboration among teams from various industries. However, your document management is only as strong as your printer fleet. Investing in high-quality scanners and printers that can reliably keep up with your high-volume document management requirements is crucial.

As your business begins to scale, so does the need for effective document management. BDS has helped businesses from diverse industries like finance, legal, and healthcare improve their document management with high-capacity scanners and printers. Plus, with flexible leasing options, investing in innovative print devices has never been more accessible.

Determining the Right Scanner & Printer for Your Business

High-quality scanners and printers are the core of any successful document management system, allowing for more efficient workflows. However, business owners may find themselves overwhelmed when trying to find the right fit for their office. There is a wide range of printers and scanners on the market, and without adequately assessing your needs, you may end up with equipment you don’t need.

To avoid investing in a device that doesn’t work for your document management needs, it’s best to assess your print requirements. Doing so will ensure you can streamline your processes, improve efficiency, and save on print and document-related cost

Scanners & Printers for High Print Volume

For businesses with a high print volume, you will want to make sure the next printer or scanner you invest in can swiftly handle your workload. High-volume environments like law firms, hospitals, or financial institutions typically benefit from devices with higher PPMs and paper-handling capacity. Businesses from these industries will want to seek our printers and scanners with high-duty cycles.

High-duty cycles are great for high-volume environments because they can handle thousands of monthly prints or scans without constant downtime. Additionally, you’ll want to ensure that your device has the speed capabilities to handle your high-volume prints. Investing in devices with a high PPM (Pages Per Minute) can ensure your device can handle a large volume.

Utilize Automatic Document Feeders

Automatic document feeders can streamline your printing and scanning processes by scanning or printing in a single pass. For reference, a standard document feeder will require you to pass a document multiple times to achieve the same results. Typically, automatic document feeders are integrated into the multifunction printer.

Multifunction printers are all-in-one printers with print, scan, copy, and fax capabilities all in one device. The benefit of these advanced devices is that they can perform the work of various devices in one. Investing in an automatic document feeder and MFP is a game changer because it gives businesses an elevated printing experience with better efficiency and convenience. With these automated capabilities, your business is guaranteed to save time and effort regarding your document management.

Researching Maintenance Requirements

Your printer and scanner investment extends beyond purchasing the device. It is also crucial to research the maintenance requirements for the device. From supplies like toner, paper, and ink to updating firmware, you will need a maintenance schedule to ensure your device continues working in optimal shape.

Creating this schedule can be tedious for many high-volume businesses, as there is not enough time to balance day-to-day responsibilities with maintaining multiple print devices. BDS simplifies this process by offering supply replenishment services, so you are never stuck without critical supplies.

Additionally, we offer a preventative maintenance program for businesses investing in our print services. This program includes creating a comprehensive maintenance schedule to ensure your device receives all the essential care it requires. Our expert team has the knowledge, skills, and experience to treat each print device we offer with the utmost care, so it runs optimally in your office.

Printers & Scanners at BDS

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If you are researching print technology providers to invest in your next scanner or printer with, there is no better choice than BDS. Our dedicated team goes the extra mile to create customizable solutions that improve your document management processes. Pairing your next print device with our document management services guarantees the biggest boost in productivity for your office.

Our wide range of printers include:

With our diverse selection and innovative office solutions, we are confident in our ability to create more streamlined document management processes for your high-volume office. Stay updated on the latest news and trends at BDS by following us on LinkedIn, YouTube, Facebook, Instagram, and TikTok today!

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Written By:BDS
January 29, 2025
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About BDS:

BDS is an authorized office technology provider/reseller with corporate headquarters in Marlborough, MA, and offices throughout New England and Florida. Since 1978, we have supported local customers in Massachusetts, Connecticut, Rhode Island, New Hampshire, Vermont, Maine, and Florida with copier and printing solutions.
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