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Cloud Services: How Cloud Print Works

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Cloud printing allows users to print from any device connected to your cloud and internet-connected printer.

Is your team working remotely or hybrid? Are you looking to integrate mobile printing features into your print infrastructure? If this sounds like you, cloud print management solutions are the perfect solutions for you. Cloud print solutions are ideal for businesses looking to stay agile and competitive in today’s digital world. If you are wondering how cloud print works and want to learn more about the benefits, you’ll want to stick around.

How Does Cloud Print Work?

Cloud printing works by enacting various technologies that allow users to print from multiple devices connected to applicable internet-connected printers. For context, printers didn’t always have the technology or infrastructure to perform such advanced print features. Printing used to be limited to a desktop and your printer only.

Now, as we’ve progressed into a digital dominant society, with tablets, smartphones, and other devices being used regularly in offices around the world, we have an advanced printing solution. Having the ability to print from anywhere at any time is a game-changer. These services have made collaboration and printing more manageable for remote and hybrid teams than ever.

Cloud printing enables printing from the devices we mentioned before using internet software. The software allows users to print anywhere outside of the office. That means whether your team is traveling or working remotely, they will have printing access to your printers without physically being in the office.

What Does the “Cloud” Mean?

When we refer to the cloud for printing, we are referring to the method of transferring your print job to the printer. The “cloud” process allows users to print remotely and offline. Depending on the device you are using to print, there will be different printing applications that your team can download to their phone to perform their print job successfully.

Apple and Google/Android are the most popular mobile and tablet devices in many offices. To avoid users printing from different applications, you can integrate PaperCut into your print environment so your team can print more efficiently. Plus, you don’t have to worry about implementing additional software because downloading PaperCut is free!

Benefits of Cloud Printing

We can’t talk about the advantages of cloud printing without highlighting the limitations of traditional onsite printing. We briefly spoke about hybrid and work-from-home offices, but did you know that these work models are among the fastest-growing in the world? Aside from significantly reducing onsite print management usage, it can become costly if your business is funneling a substantial amount of money into your environment.

Maintaining, upgrading, and purchasing print servers and other onsite print management software is costly. If most of your team performs their daily tasks remotely, you waste money investing in this infrastructure. Energy costs are another added expense when working with onsite print infrastructure.

As you can see, moving to the cloud is a natural progression to help avoid the problems we’ve highlighted. Cloud print will resolve all these issues while adding more strength to your print environment.

Stay Agile & Competitive with Cloud Print

One of the greatest strengths of investing in cloud print in your environment is that it allows your business to stay competitive and agile in the increasingly digital landscape of offices worldwide. Although you may hear the term cloud thrown around often, it doesn’t mean everyone is up to speed.

By investing in these services earlier, you are inching ahead of the competition with the ability to complete print-related tasks quickly and efficiently. A solid print infrastructure is a critical component of a company’s success.

Implementing these services will help ensure your print environment is running smoothly, allowing you to redirect your energy towards more critical business initiatives.

Effectively Reduce Costs in Your Office

Transitioning to cloud printing will help your business avoid capital expenditure. You can reduce your operating costs by investing in these services in contrast with onsite software with an array of print-related expenses. Furthermore, you can eliminate or significantly reduce the presence and cost of expensive printers, copiers, MFPs, and other printer technology from your office.

Another cost reduction is paper waste. You would be surprised by the substantial amount of paper waste collected annually. As we know, this waste negatively impacts the environment in many ways, but it also directly affects your budget. Paper waste can spiral out of control; before you know it, you are wasting a substantial amount of money.

Flexible and Secure Printing

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Cloud printing is convenient and reliable for all different types of offices. Whether your team is constantly traveling or working remotely, you can print anywhere from any device! Additionally, you receive top-notch security to ensure your print jobs are safe and protected no matter where you are printing from.

These two qualities make cloud printing an excellent choice for offices with a dynamic work structure. As your business begins to grow and change rapidly, you don’t have to worry about an outdated print infrastructure that struggles to keep up with the demands of your office.

Is Cloud Printing Compatible with MFPs?

Multifunction Printers (MFPs) are compatible with cloud printing. This is great news for businesses looking to boost productivity in their offices. For reference, MFPs are innovative printing devices that can print, copy, scan, and fax all on one device. MFPs are true workhorses and can help boost office productivity with solid security features and comprehensive connectivity options.

Pairing these devices with cloud printing creates a highly productive office environment where staff can easily switch between tasks like printing, copying, scanning, and faxing, all while printing remotely! Furthermore, pairing these options will guarantee cost savings, as the MFP helps drastically reduce the number of print devices in your office, as you can perform all the functions of multiple devices on your MFP.

Does BDS offer Cloud Printing Services?

BDS offers cloud print and software solutions to offices around New England and Florida. Our services allow your business to stay competitive with our comprehensive solution. With our help, you can better manage business workflow tasks, print remotely using mobile print, and seamlessly migrate your print environment to the cloud.

Our team offers 24/7 support, monitoring, and alerting as part of our fully managed subscription-based service! Maintenance and administration have never been easier than with BDS! Our cloud printing service eliminates the need for support from your It team. Since BDS manages your print environment, your IT team can redirect their focus to other important initiatives!

BDS specializes in creating customized solutions that work for you and your business. For reference, with over 40 years of experience implementing high-quality office solutions and print technology for local businesses, we have partnered with clients from diverse backgrounds. This experience has allowed us to deeply understand the unique needs, pressures, and challenges of your unique industry or business size.

Our experience has allowed us to create a comprehensive approach to office solutions that works for everyone. We remain flexible and agile, regularly researching to ensure that our products and services meet the needs of our clients.

All-Star Print Technicians at your Fingertips

BDS service technicians are the real stars at BDS. You can expect superior service when our technicians implement your new solutions. Our services are the best in the industry. We provide regular training to ensure they enact the best practices for creating and implementing sustainable print solutions.

We guarantee your satisfaction when you partner with BDS. Don’t believe us? Then check out this recent testimonial from one of our trusted clients:

“I trust the BDS Service Team without question and depend on that trust when you guys are needed on site.”


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Written By:BDS
March 27, 2024

About BDS:

BDS is an authorized office technology provider/reseller with corporate headquarters in Marlborough, MA, and offices throughout New England and Florida. Since 1978, we have supported local customers in Massachusetts, Connecticut, Rhode Island, New Hampshire, Vermont, Maine, and Florida with copier and printing solutions.
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