As we ring in the new year, it is a perfect time to reflect on ways of improving your business’s cash flow. With various copier models and solutions on the market, finding the right fit for your office can be tricky. For small businesses, reducing operational costs through printing is critical. Finding the best small office photocopier can significantly reduce operational costs, ultimately improving cash flow.
At BDS, we offer a full range of copiers from top brands like HP, Canon, Kyocera, and Ricoh at an affordable local price. With flexible financing options like leasing and purchasing certified preowned, we are confident in finding your office’s most suitable copier solution. Let’s explore some methods and resources for lowering your operational costs for 2025 with one of our expert copier solutions.
Switch to Black and White Printing
Depending on your industry, switching to black-and-white printing may be one of the best ways to reduce operational costs. Printing in color or on a color laser multifunction printer often costs more per page than black-and-white. So, for high-traffic environments that depend on printers daily, it might be a better choice to turn your printer to black-and-white.
This may not be possible for some industries, especially considering those working in creative fields where color printing is critical. Still, there are ways for these industries and businesses to reduce the operational costs of color printing by limiting the amount of color prints allowed. When you combine your next copier with BDS-managed print services, we can help you assign authorized users who can only print in color.
Having better control over the number of color print jobs in your office will help you better control the cost of color toner or ink. Generally, color ink and toner are more expensive than black and white. So, if your staff is generously printing in color, it may be a good idea to set controls so you can cut back and save money in your budget.
Upgrade to a Multifunction Printer
One of the most creative and efficient ways to reduce operational print costs is by investing in a multifunction printer with print, scan, copy, and fax capabilities. Multifunction printers significantly reduce the need for and reliance on various devices, allowing businesses to save money on the operational costs of each device.
Additionally, maintenance and supply costs can add up when investing in copier machines. With the multifunction printer, you eliminate the need to maintain and supply multiple devices by only providing this care to one device. This makes the MFP a convenient, smart, and creative choice for saving money in your budget and improving cash flow.
At BDS, we offer a diverse range of multifunction printers that can handle the most complex print jobs. Our impressive catalog is certified, meaning we have been authorized and, more importantly, trusted by the brands to sell, service, and maintain their equipment. A certified reseller can offer an elevated print experience compared to sourcing your equipment through the retailer.
This elevated experience includes quick service times, brand-compatible supplies, and an expert local team with the tools and resources necessary to care for your device. Investing with BDS for your next multifunction printer can streamline all your printing and copying processes at a fair and affordable local price.
Opt for Energy Efficient Copiers
Energy-efficient technology is a great alternative for businesses seeking fast, high-quality copiers with lower maintenance costs. Office copiers can consume a lot of energy, which can contribute to higher utility costs. Luckily, premier brands like Kyocera and HP have invested in energy-efficient copiers to reduce utility bills.
With features like sleep mode and other energy-saving features, small businesses can confidently ensure they effectively utilize their technology while reducing operational costs. Additionally, opting for more energy-efficient print solutions contributes to a more sustainable and greener future, an initiative many businesses are taking seriously in 2025.
Lease your Next Copier with BDS
We have briefly touched on copier leasing at BDS but want to reiterate how partnering with our expert team for your next copier lease can provide the best cost savings! Our flexible leases offer various lease terms and payment options that work specifically for small businesses seeking high-quality equipment at an affordable price. Additionally, our leases come with our expert service, including fast response times of 2-4 hours after maintenance is requested.
With over 40 years of success providing expert copier solutions to local New England and Florida businesses, we are confident we can find the best solution for your small business. Follow BDS on LinkedIn, YouTube, Facebook, Instagram, and TikTok today to stay updated on the latest 2025 printing news.
