It aids businesses in streamlining their document workflows. MFPs range from compact units suitable for small offices to high-capacity machines for enterprise environments.
BDS is a trusted printer, scanner, and fax machine solutions provider for businesses across New England and Florida. BDS is an authorized dealer of top brands like Kyocera, Xerox, Ricoh, HP, Canon, and Konica Minolta. We provide high-quality multifunction printers (MFPs) that make office workflows easier.
Key Features of an MFP with Print, Scan, and Fax Capabilities:
- Printing – High-quality black-and-white or color printing with duplex (double-sided) options
- Scanning – Fast document scanning with cloud integration, email forwarding, and OCR (Optical Character Recognition)
- Faxing – Traditional faxing, fax-to-email, and secure digital fax options
- Copying – Efficient reproduction with resizing and finishing features (stapling, hole-punching, etc.)
Top Multifunction Printer (MFP) Brands We Offer:
Kyocera
– Reliable, cost-effective MFPs with advanced scanning and faxing features
Xerox
– High-speed, cloud-connected printers with powerful scanning options
Ricoh
– Smart MFPs with built-in security and mobile-friendly workflows
HP
– Enterprise-level MFPs with robust fax and scan-to-email capabilities
Canon
– Versatile devices with high-quality printing, scanning, and secure faxing
Konica Minolta
– Feature-rich MFPs designed for high-volume business needs
How to Choose the Right Multifunction Printer (MFP) for Your Business Size
Selecting the right Multifunction Printer (MFP) depends on your business size, printing volume, and workflow requirements. Whether you run a small office, mid-sized business, or large enterprise, choosing an MFP that aligns with your needs can improve efficiency, reduce costs, and enhance productivity.
Small Businesses (1-25 Employees)
An affordable, space-saving MFP with print, scan, copy, and fax capabilities is ideal for small offices. Look for low- to mid-volume printers offering wireless connectivity, mobile printing, and cloud integration. Recommended models:
- HP LaserJet Pro MFP 4101fdw – Fast and compact with auto-duplex printing and fax
- Kyocera ECOSYS M2635dw – Budget-friendly monochrome laser MFP with mobile printing
- Canon imageCLASS MF656Cdw – Compact color MFP with cloud scanning
2. Mid-Sized Businesses (25-100 Employees)
Mid-sized companies require high-speed, network-enabled MFPs with advanced scanning and workflow automation. Look for higher paper capacity, duplex scanning, and security features.
- Xerox VersaLink C505 – Cloud-connected MFP with robust security
- Ricoh IM C3000 – High-quality color printing with intelligent workflow automation
- Kyocera TASKalfa 3554ci – Excellent for high-volume printing with advanced document management
3. Large Enterprises (100+ Employees)
Enterprises need high-capacity, high-speed MFPs with advanced security, centralized print management, and seamless document workflows. These devices should support large workgroups, automatic finishing (stapling, hole-punching), and integration with business software.
- Konica Minolta bizhub C750i – High-speed MFP with enterprise-level security
- Canon imageRUNNER ADVANCE DX C5750i – Smart, scalable solution with automated workflows
- Ricoh Pro C7210X – Production-level MFP for high-volume printing
Software Solutions for Multifunction Printers (MFPs)
Multifunction Printers (MFPs) are not just machines. They work with advanced software to improve productivity, security, and workflow automation. These software tools help businesses manage print environments, streamline document workflows, and improve security. Whether cloud-based printing, document management, or cost tracking, MFP software solutions are vital in optimizing business operations.
One key category of MFP software is Print Management Solutions, such as PaperCut, uniFLOW, and Kyocera MyQ. These platforms allow businesses to monitor print usage, enforce security policies, and implement cost-saving measures like print quotas or pull-printing (where users authenticate at the printer before releasing a print job). This reduces unnecessary printing, enhances data protection, and enables businesses to track and allocate printing costs effectively.
Color vs. Black & White Multifunction Printers (MFPs): Which is Right for Your Business?
One of the most significant decisions when choosing a Multifunction Printer (MFP) for your business is whether to use a color or black-and-white (monochrome) device. The right choice depends on your printing needs, budget, and the type of documents your business handles.
Black & White (Monochrome) MFPs: Cost-Effective & Efficient
- Lower Printing Costs – Monochrome MFPs use only black toner, making them more affordable overall.
- Faster Print Speeds – These devices often print faster than color MFPs, making them ideal for high-volume text printing.
- Ideal for Text-Heavy Documents – Perfect for businesses that print invoices, contracts, reports, and memos.
- Best for Law firms, accounting offices, logistics, and administrative departments.
Recommended Models:
- Kyocera ECOSYS M4125idn – High-speed monochrome MFP with advanced security.
- HP LaserJet Enterprise MFP M528dn – Compact, efficient, and ideal for small to mid-sized offices.
- Ricoh IM 6000 – Reliable for high-volume B&W printing with smart workflow features.
Color MFPs: Vibrant & Versatile
- Professional-Quality Color Printing – Essential for marketing materials, presentations, and branding.
- Flexible for Various Document Types – Prints both color and black & white, providing greater versatility.
- Enhances Readability & Engagement – Color helps highlight valuable information and make documents more visually appealing.
- Higher Cost Per Print – Color toner and maintenance are more expensive than monochrome options.
- This is best for Marketing agencies, healthcare, education, design firms, and any business that prints brochures, flyers, or presentations.
Recommended Models:
- Xerox VersaLink C405 – Great for small businesses needing high-quality color printing.
- Canon imageRUNNER ADVANCE DX C3830i – Excellent for mid-sized offices with professional color needs.
- Konica Minolta bizhub C750i – A powerhouse for high-volume, enterprise-level color printing.
Which MFP Is Right for Your Business?
- If you print primarily text-based documents and want to save money, a monochrome MFP is the best choice.
- A color MFP is worth the investment if you frequently print color-rich materials.
BDS Customer Service & Response Times
At BDS, we pride ourselves on delivering exceptional customer service and fast response times to ensure your business operations run smoothly. Our team of certified technicians and dedicated support specialists is available to assist with multifunction printer (MFP) repairs, maintenance, and troubleshooting across New England and Florida. Whether you need on-site service, remote support, or routine maintenance, BDS is committed to providing efficient and reliable assistance.
Fast & Reliable Response Times
- Same-Day & Next-Day Service – BDS offers same-day or next-business-day service for urgent repair needs, minimizing downtime.
- Live Customer Support – Speak with a real person, not a machine, for fast troubleshooting and guidance.
- Remote Diagnostics – Many issues can be diagnosed and resolved remotely, ensuring a quick fix without a technician visit.
Proactive Maintenance – Our managed print services (MPS) include regular check-ups to prevent breakdowns before they occur.
Commitment to Customer Satisfaction
BDS takes a customer-first approach, ensuring businesses get the expertise, fast turnaround, and personalized support they need. From installation and training to ongoing maintenance, we ensure your MFPs, printers, scanners, and fax machines perform at their best. Our dedicated service teams are strategically located across New England and Florida, allowing us to respond quickly and efficiently to service requests.
