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How to use a VNC Viewer on a Multifunction Printer

How to use the VNC Viewer printer

This article will go through what is a VNC viewer, why you should implement it, and how to set it up on a Kyocera TASKalfa Multifunction printer.

Some multifunction copiers or printers allow remote control of the operation panel through the VNC viewer. VNC can only be configured with printers that have a display.

What exactly is a VNC Viewer and how to download it?

The VNC connection, also known as Virtual Network Computing, allows you to connect remotely to another computer, printer, or copier from a different location. You can inject and achieve remote control with VNC Viewer by sending input to the VNC Server.

How to install the VNC Viewer on your computer?

  1. Start by downloading the VNC server installer from here, selecting your operating system, clicking the download button, and saving the installer to your computer.
  2. To run a VNC viewer, you must have a VNC server on the remote multifunction printer you want to control and a VNC viewer installed on the computer or mobile device you use to control the multifunctional printer.

If you need step-by-step instructions on setting up the VNC viewer on your Kyocera TASKalfa MFP, check out our knowledge base article here: How to use the VNC Viewer | TASKalfa MFP Copier (bdsdoc.com).

download VNC viewer

Why should you use the VNC Viewer with your Kyocera Printer?

Using the VNC viewer on your Multifunctional printer, you can remotely monitor print status, print from your computer, and even send files.

  • A VNC system can help with remote technical support. This means that if there is a problem with the printer or copier, a person could connect to that printer’s network to troubleshoot any problems.

  • Eliminate the need to travel to the printer with the VNC Viewer. By installing a VNC server, many functions can be performed from the comfort of your desk.

How to use the VNC Viewer with your Kyocera Printer

We will walk through how to set up VNC viewer on your Kyocera TASKalfa Printer.

Step one:

Enter your printer’s IP address into the URL bar of your web browser. Check out our guide here if you do not know your machine’s IP address: How to find your IP address).
Enter printer IP Address
You will receive a security certificate error prompt. Press ‘Show Advanced’ and then proceed. 
Security Certificate prompt

Step 2:

Sign in to the Kyocera Command Center RX Web Interface with your credentials.
Kyocera Command Center RX Web Interface

Step Three:

Once logged into the Kyocera Command Center RX, navigate to the Network Settings, and click the down arrow to open additional settings. Choose the “Protocol” link.
Kyocera Command Center RX Network Settings

Step four:

Scroll down until you find “VNC (RFB):”. Turn this on, scroll down, and press ‘Submit’ Remember what your port number is for later when you install and run the VNC Viewer on your computer.
Turn on the VNC viewer on your Kyocera Machine

Step Five:

Navigate to Management Systems, open the section up, and click Remote Operation.
Remote Operations Button
Once in the remote Operation section turn it on by selecting “on.”
Turn on Remote Operations on Kyocera MFP
If you have those settings turned on and configured, you are ready to use VNC with your Kyocera Printer (Remember that VNC must also be installed on your computer). Learn more about setting up the VNC viewer for Kyocera printers in the Knowledge base. An alternative to the VNC view for Kyocera is Kyocera Fleet Services which provides real-time device diagnostics, alerts, firmware updates, and continuous monitoring of your supply levels. View our article on getting started with Kyocera Fleet Services.

About the Author:

BDS is an authorized office technology provider/reseller with corporate headquarters in Marlborough, MA, and offices throughout New England and Florida. Since 1978, we have supported local customers in Massachusetts, Connecticut, Rhode Island, New Hampshire, Vermont, Maine, and Florida with copier and printing solutions.
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Written By:BDS
April 20, 2022
In: How to
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