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Healthcare Document Management

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Effective healthcare document management can improve patient care.

Many healthcare documents need to be managed daily, including patient medical records, HIPPA compliant forms, and insurance forms. Medical professionals must protect patient information both by law and ethically. Healthcare-specific Document Management is a growing trend that significantly impacts your ability to provide industry-leading care in healthcare. Many healthcare companies already use a document management system. Need to learn more about document management?

Is your organization ready to eliminate paperwork and create a more efficient workflow for patient information and records? You’ve come to the right place. 

This article will illustrate how healthcare document management services can improve your electronic document management processes with storage solutions, document capture, retrieval, sharing, and control from your multifunction printer/copier (MFP). Managing documents effectively is crucial for the smooth operation of your healthcare organization. You’ll be more successful if you’re organized and can access your data efficiently in today’s ever-changing healthcare industry. Unsure what Document Management is? Read our original post here. 

Six reasons why healthcare needs a document management system

  1. Healthcare Document Storage.

    Healthcare Document Storage systems allow hospitals to collect and store sensitive documents, manage them securely, and grant users access instantly based on their permissions. HIPPA regulations require hospitals to establish policies for data retention and document destruction. For healthcare services, document management systems can be crucial for efficiently managing all the paperwork generated by your multifunction machine. 

  2. Manage your healthcare document workflow.

    Healthcare information management (HIM) enables you to manage medical documents such as insurance forms and patient information. Using a healthcare information management system allows you to automate by creating workflow-based rules that manage your documents efficiently on a multifunction device. Using rules-based permissions, all employees have access to healthcare documents.

  3. Compliant with HIPPA Healthcare Guidelines and Regulations. 

    A Healthcare document management system provides document retention and reporting services that comply with strict compliance guidelines in hospitals and medical offices. A document management system tracks every transaction according to legal healthcare requirements. Healthcare document management software employs multiple encryption layers to ensure document security.

  4. Share healthcare documents securely.

    Security in the healthcare sector is critical to protect traditional paper and digital patient information and documents. Contributors of Healthcare Document Management Systems can share large files and edit documents with maximum security. While working together, team members can create, transfer, edit, and contribute to a file or document with appropriate sharing permissions.

  5. Get visibility into your healthcare records.

    Do you know when and where your healthcare document was received and recorded? At what point of the workflow process does the form go to the patient, insurance company, or healthcare professional? Which healthcare professional last accessed and edited the document? With a Document Manager, you can view each stage of a document’s lifecycle.

  6. Access your healthcare documents immediately. 

    It is as simple as that. If you use digital workflows, you’ll be notified automatically when a change in status occurs, such as adding new healthcare records. 

Choosing the proper Healthcare Services Document Management

You can securely organize and facilitate information sharing between departments, patients, and doctors using secure healthcare services software. BDS is here to develop a comprehensive document security policy consisting of access control, user authentication, encryption of data, and continuous network monitoring to minimize the risk of a data breach. Contact our team today to get started. 

About the Author:

BDS is an authorized office technology provider/reseller with corporate headquarters in Marlborough, MA, and offices throughout New England and Florida. Since 1978, we have supported local customers in Massachusetts, Connecticut, Rhode Island, New Hampshire, Vermont, Maine, and Florida with copier and printing solutions.
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Written By:BDS
July 6, 2022
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