Are you seeking an upgrade for your existing printer fleet? For optimal printing processes, offices should invest in a diverse mix of print devices for streamlined print flows. This includes a fax machine, copier, printer, and scanner. When combined, these innovative modern devices can provide your office with an efficiency and productivity boost that inspires creativity and collaboration among your team.
What Is a Printer Fleet?
A printer fleet refers to a combination of print devices owned or leased by a business. Beyond simplification, a printer fleet is the foundation that sets your print operations up for sustainable success. Consisting of a mix of print devices, a printer fleet offers your office the flexibility to seamlessly perform their essential daily office tasks from printing, copying, faxing, and scanning. However, not all printer fleets are built the same.
For instance, a small local business may not necessarily need to invest in a mix of printers to perform daily printing tasks. If their printing tasks end at print and copy, there may not be a need for additional print services like managed print or faxing. This is why our team strongly encourages taking advantage of our complimentary print assessment.
These services allow our expert team to take a closer look at your existing print infrastructure and identify any areas for improvement. Our team will then build a customizable centralized printing plan to ensure your services and needs are met and optimized. We take inventory of the important things, like:
- Print Frequency
- Pages Per Minute
- Number of devices
- Print-related costs
These tangible metrics allow our team to build a comprehensive, customizable printer management solution to ensure you receive the best service possible.
Breaking Down Specific Fleet Management Devices
When building out your printer fleet, you will encounter a variety of devices and terms that may seem unfamiliar. This can cause apprehension and overwhelm for busy business owners who have more mission-critical tasks to focus on. This is where BDS steps in, as it is our role to make the technological jargon make sense. We will provide you with a thorough walkthrough regarding each device and service recommendation, backed by evidence from your existing print infrastructure, to show how we can make it better.
Below are the most popular devices businesses and organizations across New England and Florida are optimizing in their existing printer fleet. This list is not nearly exhaustive of the print solutions and devices available. However, if you have questions regarding a specific device or print solution, request a quote, and we will connect you with a print expert to explore your options.
Printers: A Staple in Modern Offices
They call it a printer fleet for a reason, as the printer is known worldwide as a staple in large and small offices. The printer is a great place to start when building out your printer fleet, as it is typically the office function used most and daily. By assessing your printer needs, you can build out the rest of your fleet and determine which devices would further optimize your printing processes.
Printers available on the market range vastly from small office desktop printers to advanced multifunction printers. There are even industry-specific printers available, like the plotter or wide-format printer, that are used primarily for those working in architecture and engineering. Working with a certified print partner like BDS to explore your options can be helpful in navigating through the expansive library of devices available.
Here are some of the most common types of printers being utilized by offices worldwide:
BDS offers a mix of these devices at a fair and affordable local price. By getting started, we can make tailored recommendations for your business and industry and build the perfect printer fleet for your office.
Copiers: Enhancing Print Operations
Copiers and printers are closely aligned, working together to further enhance print operations. Professionals rely on copiers to duplicate documents securely using innovative technology. The hallmark of a strong copier system is high speeds and exceptional print quality. Busy professionals want to ensure that their copies are identical in style and quality to the original document, so these devices are critical in high-volume offices.
Like printers, copiers have come a long way over the years, with additional features like Wi-Fi and mobile connectivity making it more accessible for teams to perform their essential daily tasks. Whether you are printing primarily in black and white or color, modern copiers can confidently keep up with the workload, delivering exceptional results every time.
When investing in your next copier, a few things to consider include:
- Copy frequency
- Color or black-and-white prints
- Copy Volume
- Security Measures
By finding a compatible copier device with your printer, you can build momentum for how the rest of your printer fleet will look, as these are the two most critical functions in any office.
Scanners: Duplicating Digital Documents Seamlessly
Scanners and copiers are interchangeable terms, but there is an essential distinction between the two. The difference is, scanners refer primarily to digital duplications of documents, whereas copiers focus on physical duplicates. This can get tricky, as many modern copiers also include scanning options for added efficiency.
Whether you are investing in one that combines the functions, like a multifunction copier, or are investing in two separate devices, incorporating the two devices in your printer fleet can significantly streamline your operations. A combination of scanners and copiers in your printer fleet can expand and improve your print operations with results like:
- Cost per page reduction
- Boost in document security
- Better device management
- Lower operational cost
Fax Machine: Secure Sending & Receiving
Finally, another staple in offices is the fax machine. Although some assume businesses will not use fax machines in 2025, the opposite is true. Specific industries with high professional and ethical standards, like legal and healthcare, rely on fax machines to securely send and receive messages. So, investing in a fax machine that is compatible with your printer fleet is critical to enhancing security.
With the right fax machine, you can experience effective communication with better security. Fax machines are more secure than even email! Additionally, with the advancements made over the years in print technology, fax functions are on innovative print devices like the MFP.
The main thing to look for when investing in your next fax machine for your printer fleet includes:
- Wi-Fi connectivity
- Color printing features
- Fax cost per page
Consolidate Printer Fleet Management with MFP
If maintaining multiple print devices overwhelms you, another option is available. The MFP (multifunction printer) combines all essential print-related tasks: print, copy, scan, and fax, all in one device. These devices are a staple in various modern offices due to their efficiency and cost-reduction results regarding print. MFPs keep your business competitive as they offer fast speeds, better productivity, and opportunities for collaboration.
BDS even offers an MFP leasing option to local New England and Florida offices seeking more streamlined print operations. When you invest with our expert team, we will build a customizable lease tailored to your unique budget and print requirements. Our main priority is creating sustainable print solutions that produce tangible results for your business, so let us help elevate your print operations today!
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