School administrators must choose the best multifunction machine for the school’s specific needs, whether the staff office or a busy library.
Our 10 key factors lay out the features of advanced copier and printer solutions for your school. Learn what to look for to reduce costs, improve efficiency and deliver higher standards for education. Making the right decision can save you time and money in the long run.
When considering copiers for schools, several key factors are essential to prioritize:
Reliability and Durability:
School copiers must reliably handle high-volume printing and copying demands. Look for copiers known for their durability and consistent performance, minimizing breakdowns or interruptions.
Speed and Efficiency:
Schools often require quick turnaround times for printing and copying tasks. Select copiers with fast printing speeds and efficient paper-handling capabilities, allowing teachers and staff to complete tasks more quickly.
Cost-Effectiveness:
Budget considerations are critical for schools. Look for copiers that balance upfront costs, ongoing maintenance expenses, and operational costs like ink or toner cartridges. Consider features such as duplex (double-sided) printing to save on paper costs.
Networked Environment:
Choosing copiers that integrate into this infrastructure is essential. Network integration and security are important considerations. Look for copiers and printers with robust security features to protect sensitive student and staff information.
User-Friendliness:
Copiers used in schools should be easy to operate for both teachers and staff. Look for intuitive interfaces, clear instructions, and user-friendly features that simplify copying, scanning, and printing tasks.
Multifunctionality:
Many copy machines now offer multifunction capabilities, combining printing, copying, scanning, and faxing on a single device. Investing in multifunction copiers can save space, streamline workflows, and enhance productivity in school environments.
Support and Service:
Schools benefit from copiers with reliable customer support and service. Choose reputable brands or vendors (like BDS!) known for their responsive customer support, readily available supplies, and prompt maintenance and repairs when needed.
Mobile Devices & Cloud Printing:
Cloud printing has become a necessity in today’s world. You can print from your computer or mobile device using our printers and copiers with custom access points.
Black and White Versus Color:
The need for a black and white or color copier in schools depends on various factors, including the school’s specific requirements and usage patterns.
Advanced Features:
High-volume copiers often have advanced features such as duplex (double-sided) printing, scanning, and document management capabilities. These features enhance productivity, reduce paper waste, and facilitate efficient document handling within the school.
These factors collectively contribute to a copier solution that meets schools’ unique requirements. Schools should prioritize reliability, speed, cost-effectiveness, integration, user-friendliness, and support when selecting copiers. This will help ensure that their printing needs, both administrative and educational, are effectively supported.
