With cyberattacks and data security breaches on the rise, businesses are taking every precaution to protect their sensitive data. Printing is one of the primary office functions businesses target to protect their data. This is because many modern offices rely on their print infrastructure daily to streamline digital workflows, which can be an area of vulnerability. Business color laser printers are becoming a popular print security solution for many businesses.
Businesses are investing in color laser printers to strengthen their existing security features. As the leading print technology provider with expertise spanning printer and copier support, BDS is confident in its ability to find the high-volume color laser printer your business seeks. Plus, with high-quality laser printers from brands like Canon, Ricoh, HP, and Kyocera, we can supply innovative devices at a fair and affordable price.
Why is Print Security a Hot Topic?
Print security is a hot topic in the printer technology industry because of the vulnerabilities to which print infrastructures can be exposed. For instance, color laser printers connected to networks are susceptible to various security risks, including unauthorized access, data interception, and other cybersecurity risks. Additionally, many industries’ BDS services have industry-compliant regulations to which they must adhere. This ensures that the confidential documents regularly passed through these devices are protected.
Without the proper foundation in place, it can be extremely difficult to safeguard sensitive data. And although high resolution color printing is important, your print infrastructure will essentially fall apart without the proper security measures in place. Regarding modern business color laser printers, many available have made strides that extend beyond basic password protection. Today, we will explore some of these advanced features and how they are transforming offices globally.
Security Features Making an Impact
Regarding print security, there are main target areas businesses aim to protect. Although these are some of the key security features businesses are looking for, there are always new developments in print security to help protect your investment. BDS regularly offers free resources for maintaining strong print security for your printer fleet on our knowledge base, blog, and YouTube channels. The team ensures these videos are relevant, easy to use, and innovative for our clients.
Regular Firmware/Software Updates
Speaking of innovations in print security, many modern printer manufacturers regularly offer firmware and software updates to ensure your device is up to date. BDS’s diverse portfolio of laser printers includes secure boot processes that will automatically update your printer firmware and software with the current standard. The beauty of this feature is that your team does not have to do much to ensure your system is updated.
Depending on the manufacturer or brand, restarting your printer may be required. If this is the case, BDS can send your team updates to let you know it is time for a firmware update and when to reboot your device. Doing so will reduce the risk of malicious code intercepting the startup process. This is by far one of the most effective ways to protect against potential threats.
Data Encryption & User-Authentication
Although user authentication and data encryption are staple print security measures, significant strides have been made over the last few years to address modern print security concerns. For example, password protection and user authentication codes are the standard for many offices. However, many advanced color laser printers offered at BDS utilize encryption and authentication to assign certain print jobs to specific individuals.
This personalization is helpful for many modern offices, as a release code or password accessible to anyone in your office can easily put your print infrastructure at risk. Instead, assigning specific individuals for printing privileges can effectively mitigate this risk. User authentication will always be a staple in print security, and many manufacturers and print technology providers are finding innovative ways to take this process even further.
Audit Trails & Advanced Monitoring with BDS MPS
BDS Managed Print Services (MPS) is a comprehensive print management solution offering businesses greater control and flexibility over their printer fleet. These customizable services integrate advanced workflows to ensure smooth and efficient print operations. Additionally, print security is a top priority at BDS when providing managed print services to local businesses.
One of the strengths of these services is that businesses receive better control and monitoring capabilities. For example, it is much more efficient for businesses to maintain an audit trail of a printer’s activity by utilizing these services. Many of the models offered by BDS will log all your essential print data in one central location, providing you data on your printer usage, including:
- Print Volume
- User Access
- Print Jobs
- Security Risks
These valuable insights allow businesses to make more informed decisions regarding their printer fleet, relating to budget, security, and better ways to optimize printer performance. BDS simplifies this process for local businesses investing in these services by providing 24/7 monitoring access to the printer fleet. Pairing a color laser printer with these services is a fantastic way to protect your data, reduce costs, and boost productivity in your office.
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