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What is legacy printing technology?

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Many contemporary offices still rely on outdated printing technologies, often called "legacy print technology."

Businesses that aim to achieve productivity, efficiency, and security can face significant challenges from these devices, even though they may seem minor.

The drawbacks of legacy print technology are multifaceted, hindering a company’s productivity and efficiency in many ways. Investing in new, innovative printing technologies is vital to keep your business running smoothly and minimize downtime.

VIDEO: Legacy Printing – Is it holding back your company?

Ageing print fleets – What they mean for business:

In an era where computers and mobile devices transform our work, hard copies remain crucial for many applications. However, like any other IT equipment, a printer fleet demands attention to remain effective and relevant. Failure to keep printers up to date can result in high energy usage, frequent breakdowns, and slow devices, impeding employees’ daily tasks. In addition, printer software continues to evolve and integrate with other business technology.

Five industries cannot afford to rely on legacy printing technologies:

Many industries benefit from up-to-date print equipment for assorted reasons, including increased efficiency, cost-effectiveness, improved quality, and the ability to meet evolving market demands. Here are several industries where the latest print technology is crucial and why:


Education institutions can benefit significantly from the latest print technologies.

  • Quality: Up-to-date print technologies ensure the production of high-quality teaching materials, including textbooks, workbooks, and handouts.
  • Efficiency: Modern printing equipment can handle large volumes of administrative documents such as report cards, certificates, and forms.
  • Secure Software: Education print software and security measures are essential for creating a streamlined, efficient, and secure printing environment within educational institutions.


In the healthcare sector, the management of printing processes and ensuring the security of printed materials are critical components. Up-to-date print equipment is crucial for producing medical imaging reports, patient records, and software integrations.

  • Integration: Print software seamlessly integrating with EHR systems allows for the efficient printing of patient records, prescriptions, and other healthcare documents. Legacy printers will not have the most up-to-date technology.
  • Centralization: Document management systems for healthcare printing centralize control over creating, distributing, and storing healthcare-related documents.
  • Security Patches: Keeping print software updated with the latest security is essential for protecting against vulnerabilities.

Architecture and engineering:

The importance of updated printers in architecture and engineering lies in their ability to enhance precision, speed up workflows, facilitate collaboration, and support the evolving needs of these design-intensive professions.

  • Seamless Workflow: Modern printers often integrate seamlessly with Computer-Aided Design (CAD) software, ensuring a smooth workflow from digital design to physical output. Older, legacy printers can hinder the ability to work with this software.
  • Design Visualization: Color accuracy is crucial for design visualization for architectural and engineering companies. New color-efficient wide-format printers offer better color reproduction, aiding in presenting designs with precision.

Legal services:

Law firms often need printing services for legal, case, and presentation documents. Clear and professional documentation is critical in legal matters.

  • Tracking Document Access: Advanced printers offer comprehensive audit trails, allowing law firms to track who accessed specific documents, which is crucial for compliance and accountability.
  • Fast Printing Speeds: New printers are faster, providing law firms with quick turnaround times for large volumes of legal documents, case files, and court submissions.


Ensuring that government printers are up to date is not only a matter of operational efficiency but also a critical step in safeguarding sensitive information, maintaining compliance with regulations, and upholding the principles of transparency and accountability within government operations.

  • Government Regulations: Government agencies often must comply with specific data security and confidentiality regulations. Modern printers with security features contribute to compliance with these regulations.
  • Compatibility: Regular upgrades ensure that government printers remain compatible with evolving technologies and can handle the latest document formats and security protocols.

Conclusion – Time to upgrade those Legacy Printers

Removing legacy printers in favor of innovative printing technology is a strategic move to improve productivity, efficiency, security, and sustainability. Any organization that wishes to remain competitive should consider upgrading its printing infrastructure since the benefits greatly outweigh the challenges of maintaining outdated systems.

BDS Author Logo
Written By:BDS
December 15, 2023

About BDS:

BDS is an authorized office technology provider/reseller with corporate headquarters in Marlborough, MA, and offices throughout New England and Florida. Since 1978, we have supported local customers in Massachusetts, Connecticut, Rhode Island, New Hampshire, Vermont, Maine, and Florida with copier and printing solutions.
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