Digitizing your document management system is an innovative way to store, manage, and share your data. It is more cost-effective and allows for easier collaboration among teams from various industries. However, your document management is only as strong as your printer fleet. Investing in high-quality scanners and printers that can reliably keep up with your high-volume document management requirements is crucial.
As your business scales, so does the need for effective document management. BDS has helped businesses across diverse industries, such as finance, legal, and healthcare, improve their document management with high-capacity scanners and printers. Plus, with flexible leasing options, investing in innovative print devices has never been more accessible.
Determining the Right Scanner & Printer for Your Business
High-quality scanners and printers are the core of any successful document management system, allowing for more efficient workflows. However, business owners may find themselves overwhelmed when trying to find the right fit for their office. There is a wide range of printers and scanners on the market, and without adequately assessing your needs, you may end up with equipment you don’t need.
To avoid investing in a device that doesn’t meet your document management needs, assess your print requirements first. Doing so will ensure you can streamline your processes, improve efficiency, and save on print and document-related costs
Scanners & Printers for High Print Volume
For businesses with high print volume, you want to make sure the next printer or scanner you invest in can handle your workload quickly. High-volume environments such as law firms, hospitals, and financial institutions typically benefit from devices with higher PPMs and greater paper-handling capacity. Businesses in these industries will want to seek out our printers and scanners with high-duty-cycle ratings.
High-duty cycles are great for high-volume environments because they can handle thousands of monthly prints or scans without constant downtime. Additionally, you’ll want to ensure that your device has the speed capabilities to handle your high-volume prints. Investing in devices with a high PPM (Pages Per Minute) can ensure they handle a large volume.
Utilize Automatic Document Feeders
Automatic document feeders can streamline your printing and scanning processes by enabling single-pass scanning or printing. For reference, a standard document feeder will require you to pass a document multiple times to achieve the same results. Typically, automatic document feeders are integrated into the multifunction printer.
Multifunction printers are all-in-one devices with print, scan, copy, and fax capabilities. The benefit of these advanced devices is that they can perform the work of various devices in one. Investing in an automatic document feeder and MFP is a game-changer because it gives businesses an elevated printing experience with better efficiency and convenience. With these automated capabilities, your business is guaranteed to save time and effort regarding your document management.
Researching Maintenance Requirements
Your printer and scanner investment extends beyond the purchase price. It is also crucial to research the device’s maintenance requirements. From supplies like toner, paper, and ink to firmware updates, you will need a maintenance schedule to ensure your device continues to work in optimal condition.
Creating this schedule can be tedious for many high-volume businesses, as there is not enough time to balance day-to-day responsibilities with maintaining multiple print devices. BDS simplifies this process by offering supply replenishment services, so you are never stuck without critical supplies.
Additionally, we offer a preventive maintenance program for businesses that invest in our print services. This program includes creating a comprehensive maintenance schedule to ensure your device receives all the essential care it requires. Our expert team has the knowledge, skills, and experience to treat each print device we offer with the utmost care, so it runs optimally in your office.
Printers & Scanners at BDS
If you are researching print technology providers to invest in your next scanner or printer, there is no better choice than BDS. Our dedicated team goes the extra mile to create customizable solutions that improve your document management processes. Pairing your next print device with our document management services guarantees the biggest boost in productivity for your office.
Our wide range of printers includes:
- Multifunction Printers (MFPs)
- Inkjet Printers
- Laser Printers
- Scanners
- Postage Machines
- Large Format Printers
With our diverse selection and innovative office solutions, we are confident we can create more streamlined document management processes for your high-volume office. Stay updated on the latest news and trends at BDS by following us on LinkedIn, YouTube, Facebook, Instagram, and TikTok today!
