Why Secure Print Release Matters in Modern Workflows
In most organizations, printing is treated as an afterthought; that is until a sensitive document, whether that be a contract, patient record, or financial report ends up in the wrong hands. The most disheartening thing about these incidents, is that they are easily avoidable with the right infrastructure in place. While network and endpoint security have evolved, the print environment often remains exposed, and BDS is here to close that gap.
Secure print release is a solution that changes everything you knew about print security, by adding a critical layer of control between “send” and “collect.” At its core, secure print release holds a print job on the print server of choice, until the user authenticates the device. User-authentication methods vary, however the most common in modern offices include:
- Card Reader
- User PIN
- Mobile Device
- QR Code
From there, the user is able to choose to release the print job while physically present, eliminating the risk of your sensitive information ending up in the wrong hands. It seems easy enough, right? But why then are some businesses missing this key element in their existing printer fleets?
Typically, there’s a lack of education on these matters due to most data security issues being primarily cyber. Still, the physical security of your information is equally important, and BDS goes the extra mile to ensure our customers are up to speed with the latest advancements.
Reducing Risk While Enhancing Efficiency
BDS services a range of industries with their print security needs. When it comes to secure print release, the clients we say gaining the most benefit are those who regularly print and work with confidential data that must adhere to strict regulation standards. This includes healthcare, legal services, and finance, some of our top clients. These industries manage sensitive information as a part of their daily workflows, meaning the compliance requirements make secure print release more than just a convenience.
Instead, it’s a safeguard against both internal mishandling and external threats. One of the benefits of investing in this service with BDS is that enhanced security doesn’t mean reduced productivity. Our expert team works diligently to ensure our secure print solutions protect your infrastructure so your team can focus on more mission-critical initiatives.
Organizations we’ve partnered with have raved about their printing experience after implementing our solution, citing:
- Fewer reprints due to misplaced pages
- Reduced printing volume
- Flexible device access
Integrating Secure Print Release with Existing Infrastructures
One of the common concerns we hear pertains to integrating this protective software into existing printer fleets. A misconception, is that doing so will slow things down. We’re happy to share, that it’s simply not true. In reality, modern secure release systems like the ones offered by BDS actually make printing faster. This is because employees have the ability to release print jobs at the most convenient device rather than waiting for a specific one.
This type of flexibility is unmatched, as it supports various dynamic work environments including hybrid models where staff may shift between offices or shared spaces. When implemented strategically by our expert team, secure print release will feel like an organic extension of your printing experience, versus a complete re-write. Again, we aim to help you succeed in your goals, so keeping your working foundation enact is a key priority.
Quick Glance at Cost
You may be wondering what this type of investment will cost for your office. We can confidently say that beyond security and compliance, there’s a measurable cost benefit to integrating these services. By requiring users to actively release jobs, organizations have seen a 10-20% drop in unnecessary printing. That translates into savings on paper, toner, maintenance, and energy consumption. Over time, those savings can even offset the cost of implementation.
Ready to make the move to a proactively managed print environment? Let BDS elevate your printing experience to new heights with our customizable solutions and industry-leading service. To stay updated on the latest trends and news at BDS, follow us on LinkedIn, Facebook, YouTube, Instagram, and TikTok today!
Frequently Asked Questions
How does secure print release protect sensitive information?
Secure print release ensures documents are only printed when the authorized user is physically at the device to collect them. By holding print jobs on the server until the user authenticates—via card reader, PIN, QR code, or mobile device—the risk of confidential information being left unattended or picked up by the wrong person is eliminated.
Can secure print release work with our existing printers and print servers?
Yes. Most modern secure release solutions integrate with your current print environment, supporting a wide range of printer brands and models. They can be deployed on-premises or in the cloud, and they work with existing print servers and directory services, minimizing the need for costly hardware replacements.
