For businesses, leasing rather than purchasing this essential equipment provides a smarter, more cost-effective path to operational efficiency.
As a trusted office equipment leasing company, we understand how critical it is to provide financing options that align with your business needs. From equipment financing to custom finance programs, this guide explores why equipment leasing could be the right choice for your organization.
What Is Office Equipment Leasing?
Equipment leasing involves renting copiers, printers, and MFPs from an equipment leasing company over a fixed term, usually 12 to 60 months. With a structured lease agreement, businesses can access high-quality equipment without the upfront costs associated with outright purchases.
There are typically two main types of lease agreements:
- Operating Lease: This is ideal for businesses that want to upgrade regularly and avoid ownership responsibility. The equipment is returned at the end of the lease.
- Capital Lease: This type of loan functions more like a purchase, with the option to own the equipment at the end of the term.
Both options offer flexible finance solutions tailored to your company’s goals and cash flow.
Benefits of Leasing Copiers, Printers, and MFPs
1. Preserve Capital and Improve Cash Flow
Leasing allows you to conserve working capital and avoid large upfront expenditures. Predictable monthly payments make budgeting easier, especially for small businesses managing limited resources.
2. Access to the Latest Technology
Stay competitive with access to the newest equipment from top equipment manufacturers like Canon, Kyocera, Xerox, Konica Minolta, HP, and Ricoh. Leasing ensures your business benefits from the latest printing, scanning, copying, and document security features.
3. Comprehensive Service and Support
A great equipment leasing company includes built-in customer service, maintenance, and support in the lease agreement. This helps minimize downtime and ensures your devices always operate efficiently.
4. Flexible Financing Options
Leasing offers a range of finance programs, including operating leases, capital leases, and upgrade-friendly plans. Whether you want to own the equipment eventually or prefer frequent upgrades, there’s a solution that fits.
5. Tax Benefits
One significant advantage of equipment leasing is the potential tax benefits. In many cases, lease payments can be deducted as business expenses, reducing taxable income. Always consult your accountant or tax advisor to understand how this applies to your situation.
Leasing vs. Buying: Which Is Right for You?
Leasing is ideal for businesses seeking equipment financing with low initial investment, especially if they prioritize technology updates and managed services. Buying may be preferable for those who want long-term ownership and can afford the upfront capital outlay.
What to Consider Before Signing a Lease Agreement
Before entering a lease agreement, evaluate the following:
- Term Length: Choose between short-term flexibility or long-term savings.
- Total Lease Cost: Compare overall expenses of leasing vs. buying.
- Customer Service: Ensure the leasing company offers responsive support and maintenance.
- Business Needs: Match the equipment and finance programs to your usage patterns and growth plans.
Partner with a Trusted Office Equipment Leasing Company
At BDS, we provide end-to-end finance solutions for businesses of all sizes. Our partnerships with leading equipment manufacturers allow us to offer premium devices backed by expert customer service and tailored financing options, including capital leases, operating leases, and monthly equipment financing plans.
Why Businesses in New England and Florida Choose BDS
At BDS, we proudly serve businesses across New England and Florida with industry-leading office equipment leasing solutions. As a trusted partner of top equipment manufacturers like Kyocera, Canon, HP, Xerox, Ricoh, and Konica Minolta, we provide tailored financing options, including capital leases, operating leases, and managed print services. With a strong commitment to personalized customer service, fast local support, and flexible equipment financing, BDS helps businesses of all sizes—from startups to large enterprises—optimize their workflows and reduce operational costs.
Ready to explore your equipment leasing options?
Contact our team today to learn how our office equipment finance programs can help your business thrive.
