If you have not revisited your printer or copier agreements in a few years, there is a good chance you are leaving money, productivity, or even security on the table. Printer contract companies have evolved dramatically, shifting from transactional equipment vendors to full-scale technology partners. But that does not mean every company offering a leasing package or “cost-effective solution” is built the same.
In fact, many businesses discover too late that they signed into rigid terms, outdated hardware cycles, or service models that look modern on paper but fall apart the moment print volumes spike, or a device goes down mid-deadline. This is why BDS stresses signing with a reputable, trustworthy print provider. The distinction between a printer lease company and a true print technology partner becomes non-negotiable, ad that is where BDS continues to exceed expectations.
The Importance of Reliable Printer Contract Companies
Organizations depend on reliable printing daily. Invoices, labels, compliance documentation, and secure prints, no cloud workflow fully replaces the need for well-maintained, high-performance printers and copiers.
Signing with the right printer contract company is critical, as they determine access to:
- The latest technology without absorbing massive upfront costs
- Service reliability that keeps downtime from sabotaging productivity
- Predictable operational expenses tied neatly into long-term budgeting
- Scalability for offices that are growing, merging, or decentralizing
- Upgrades to newer models without restarting the entire investment cycle
A strong partner like BDS keeps your print environment invisible. Meaning, it is quietly maintained, fully optimized, and never a barrier to even the most complex workflows. A weak partner forces print to become an ongoing distraction, one ticket and one malfunction at a time.
Leasing vs. Purchasing: Determining the Real Value
Purchasing equipment outright may seem simpler, but it often locks organizations into aging technology faster than expected. Printer lease companies, especially those offering flexible leasing options, ensure you are not stuck with a device that no longer aligns with your business.
Flexible printer leasing provides your business and operations:
- Better cash flow
- Lower upfront costs
- The ability to upgrade sooner
- Access to enterprise-grade features that otherwise sit outside budget
Many lease agreements also come with tax benefits, allowing organizations to treat print equipment as an operational expense rather than a depreciating capital asset. Bu the advantages hinge on one thing: the contract company behind the lease. Truth be told, not every print technology leasing provider will be as generous or hands-on as BDS. Our leases are flexible, cost-effective, and work for your individual needs.
What makes BDS Different?
Choosing the right printer contract company is critical, because although there has been a lot of progress, some companies are still offering outdated models that look modern but unravel quickly. Some common issues we see include:
- Contracts packed with hidden overage fees
- Rigid lease terms that penalize normal business growth
- Long service wait times that create costly downtime
- Equipment that arrives under-configured or mismatched to your print needs
- “Unlimited support” that turns out to be ticket-based delays with slow response times
In contrast, BDS is not another leasing vendor for pushing paperwork and printers. Our model has always centered around partnership, not hands-off. The difference becomes obvious from the moment service, flexibility, or long-term planning enters the conversation. We take a technically driven, operationally realistic approach to print contracting that includes an environment first print assessment and offer technology that naturally aligns with your business.
Additionally, our flexible lease agreements are designed to scale, allowing your business to upgrade to newer models that meet your evolving needs without financial friction. We also measure uptime as a metric that matters. Our field technicians and remote monitoring tools keep your fleet stable, secure, and operational without your staff chasing support.
In the end, you can count on BDS to offer an elevated level of clarity and transparency, meaning no surprise fees, sudden term changes, or buried clauses. Just clean, predictable contract structures that support long-term planning. With us, the contract is not the finish line; it is the blueprint for a fully managed print ecosystem. Stay updated on the latest industry trends and news by following us on LinkedIn, YouTube, Instagram, Facebook, and TikTok today.
Frequently Asked Questions
Q: What should I look for when choosing a printer contract company?
A: Look for a partner that evaluates your print environment before quoting anything, offers flexible lease terms, supports the latest technology, and provides fast, reliable service. A strong provider is transparent about costs, proactive with maintenance, and committed to keeping your fleet operational—not just selling equipment.
Q: Can I upgrade my printers or copiers before my lease ends?
A: Yes—if your contract is proper. Many organizations get locked into rigid agreements, but companies like BDS design lease terms with scalability in mind. This allows you to upgrade to newer models as your business grows or your print needs evolve, without taking on unnecessary financial penalties.
