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Cloud Print Services for Businesses

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Cloud print services have grown rapidly.

The cloud printing service allows users to print from any network-connected device.

Instead of the traditional printing method of directly connecting to a device through USB or a local network, users can send print jobs from their computers, mobile devices, or tablets to a cloud print service.

Today’s cloud printing doesn’t require printer drivers. The printer connects to the device and gets digital info from the cloud. Users benefit from seamless, secure cloud printing across the network, regardless of hardware or location.

Cloud Print Services Benefits:

  • Cost Efficiency: By using cloud printing, companies can meet print-on-demand needs while reducing print expenses. Cloud services eliminate the need to purchase, install, and maintain print servers.
  • Environmentally Friendly: Environmental conservation efforts are enhanced by cloud printing, which reduces transportation emissions and waste. By leveraging cloud-based printing solutions, organizations can significantly reduce their ecological footprint and advance toward sustainable business practices.
  • Enhanced Device Flexibility: With a cloud print connector, employees can print from any device seamlessly without worrying about compatibility or driver issues.
  • Printing Options: Cloud print services support many devices, including computers, smartphones, and tablets, regardless of their operating system.
  • Print Management: Some cloud print services offer features for managing print jobs, such as prioritizing or scheduling print jobs, monitoring printer status, and controlling printer access.
  • Scalability: Cloud print services can quickly scale to accommodate changing printing needs, whether for individual users or organizations with multiple printers and users across various locations.
  • Automatic Software Updates: Cloud-based printing systems provide prompt and automated software upgrades, ensuring users benefit from the latest features and fixes in real time. This eliminates manual updates and ensures optimal performance and efficiency across the print server.
  • User-Friendly Setup: With cloud printing, users do not need to worry about software configurations, driver installations, or cable connections. Setup is easy, quick, and accessible to all users, regardless of technical expertise.
  • IT Infrastructure: The investment required to implement and maintain cloud printing solutions is notably lower than building and managing an in-house IT print infrastructure. By leveraging cloud-based services, organizations can significantly reduce capital expenditures on servers and related infrastructure while enhancing operational agility and scalability.

How Do Cloud Services Work?

Cloud Printing Functionality Overview:

Cloud printing services manage printers from any internet-enabled device by directing print requests from your computer, smartphone, or tablet to an internet-connected printer. This eliminates the constraints of device compatibility and streamlines the printing process without the necessity of installing drivers.

Moreover, users can effortlessly locate printers and initiate print tasks directly from their devices, eliminating the need for intricate setup procedures.


When users in your organization submit a print request, the cloud service formats and delivers it to the designated printer.

Cloud printing functionality can be easily integrated with cloud-ready and traditional legacy printers by deploying a cloud print connector on the respective device. This allows compatibility across a wide range of printing hardware, which enhances accessibility and improves operational efficiency.

Integrating cloud printing into printers is a significant advancement in technology, providing users with convenient, flexible, and efficient printing.

Print Cloud Solutions from BDS

Within conventional print setups, companies encounter internal hurdles concerning multifunction devices, operational workflows, printing venues, user authorizations, and printing delays. Ready to revamp your printing ecosystem? Reach out to us to explore cloud printing and software solutions.

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Written By:BDS
March 25, 2024

About BDS:

BDS is an authorized office technology provider/reseller with corporate headquarters in Marlborough, MA, and offices throughout New England and Florida. Since 1978, we have supported local customers in Massachusetts, Connecticut, Rhode Island, New Hampshire, Vermont, Maine, and Florida with copier and printing solutions.
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